162x Filetype PPTX File size 0.06 MB Source: texaselks.org
OVERALL IT TAKES ALL THE KEY PARTS OF THE LODGE TO CONTROL THE FINANCES OF THE LODGE AND HAVE A GOOD RESULT. These Key Parts are: Lodge Secretary Lodge Treasurer Audit and Accounting Committee House Committee Trustee/Board of Directors Lodge Secretary’s Financial Responsible: Receive all money from the Lodge and the Club Reconcile deposit figures with your figures Keep an itemized log of all receipts Issue a receipt for the amount received to the proper sources List receipts by Lodge Income and Club Income Receives all bills and must catalog them by account for the Treasurer Vouchers for payment are written to ensure that money being paid out comes from the correct sources of budgeted items Vouchers need to record the correct code from the Chart of Accounts Lodge Treasurer’s Financial Responsible: Funds derived from Dining Room, Bar and Other Services may be in separate budgets A Lodge has supreme authority to determine how its funds shall be disbursed. Become familiar with Duties of the Auditing Committee as they pertain to the Treasurer. Understand the requirements outlined in the Auditing and Accounting Manual as they pertain to the Treasurer. Lodge Treasurer’s Financial Responsible: Maintain current data on all income and expenses. Reconcile all bank accounts monthly. Resolve and clear all discrepancies to balance. Remember to safeguard funds and deposit all funds in a timely fashion. Finally and most important: Provide to the Board of Directors a current monthly report of all Budgets, Profit and Loss (P&L) Statement and a Balance Sheet prior to their monthly meeting. Auditing & Accounting Committee Financial Responsible: Auditing & Accounting Committee is appointed by Exalted Ruler at the first regular session after installation as By-Laws require. NOTE::: No Lodge Secretary, Treasurer, Trustee/Board of Directors or any member of the Supervising or Managing Body of the Club or other facility established in connection with the Lodge shall serve as a member of the Lodge Auditing & Accounting Committee. Auditing & Accounting Committee should study the Lodge’s Financial Report from the preceding year and consult with the Auditing & Accounting Committee from the previous year to see that the recommendations of the Accountant have been complied with or, at least, evaluated.
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