DIVISION OF PURCHASING / OFFICE OF STATE PROCUREMENT
                       Rm. 201 General Administration Building, P.O. Box 41017  Olympia, Washington 98504-1017
                                              (360) 902-7400,  http://www.ga.wa.gov  
                                              INVITATION FOR BID (IFB)
                           Water Tank Inspection and Cleaning Services
                   Solicitation Number        Pre-bid Conference Date &            Bid due date and time
                                                         Time
                          00308                     March 13, 2008                    March 27, 2008
                                                       10:00 AM                          2:00 PM.
                  BIDS MUST BE RECEIVED& STAMPED ON OR BEFORE THE OPENING DATE & TIME AT THIS
                                                        LOCATION: 
                  210 11TH AVE SW, RM. 201, GENERAL ADMINISTRATION BUILDING, OLYMPIA, WA 98504-1017
                                                                                                    
                                                    Mark T. Gaffney, CPPB
                                                    Procurement Coordinator
                                                    Phone:  (360) 902-7424
                                                 E-Mail:  mgaffne@ga.wa.gov
                          To request this information in alternative formats call (360) 902-7400, or TDD (360) 664-3799.
                                                    Instructions to Bidders
                      Any questions  concerning this IFB are to be directed to the State Procurement Coordinator.
                      Bid must be sealed  to provide confidentiality of the information prior to the bid opening date and time.  
                      Bid must contain an original signature  of a duly authorized officer or agent of the Bidder’s company 
                      empowered with the right to bind the Bidder. 
                      Bidder is responsible for actual delivery  of the bid to the address shown above before the Bid Opening 
                      Date and Time.  Any bids received after the deadline will be returned unopened.  Faxed bids will be 
                      rejected.
               Directions:
               For a site map to the Capitol Campus, Driving Directions and Parking Information:
                      http://www1.leg.wa.gov/WorkingwithLeg/parking.htm 
                      http://www.ga.wa.gov/visitor/index.html 
                      http://www.ga.wa.gov/public.htm
                                Washington State Department of General Administration, Office of State Procurement
                 Water Tank Inspection and Cleaning Service                      Invitation for Bid #00308
                                                    TABLE OF CONTENTS
               1    INTRODUCTION...............................................................................................................................................4
                 1.1    SCOPE.........................................................................................................................................................4
                 1.2    BACKGROUND.........................................................................................................................................4
                 1.3    PURPOSE....................................................................................................................................................4
                 1.4    EXPECTED RESULT.................................................................................................................................4
                 1.5    PURCHASERS............................................................................................................................................4
                 1.6    ACQUISITION AUTHORITY...................................................................................................................5
                 1.7    CONTRACT TERM....................................................................................................................................5
                 1.8    ESTIMATED USAGE.................................................................................................................................5
                 1.9    PROCUREMENT SCHEDULE..................................................................................................................5
                 1.10   DEFINITIONS............................................................................................................................................5
               2    ADMINISTRATIVE REQUIREMENTS.........................................................................................................6
                 2.1    BIDDER REGISTRATION.........................................................................................................................6
                 2.2    BIDDER NOTIFICATIONS.......................................................................................................................6
                 2.3    BIDDER COMMUNICATIONS.................................................................................................................6
                 2.4    BIDDER RESPONSIBILITIES..................................................................................................................6
                 2.5    PRE-BID CONFERENCE FOR BIDDERS................................................................................................6
                 2.6    PREPARATION OF BID.............................................................................................................................7
                 2.7    COST OF RESPONSE PREPARATION....................................................................................................7
                 2.8    NO COSTS OR CHARGES BEFORE AWARD........................................................................................7
                 2.9    PROPRIETARY OR CONFIDENTIAL INFORMATION.........................................................................7
                 2.10   SOLICITATION AMENDMENTS.............................................................................................................8
                 2.11   WITHDRAWAL OR MODIFICATION OF BID........................................................................................8
                 2.12   RIGHT TO CANCEL SOLICITATION......................................................................................................8
                 2.13   BID OPENING PUBLIC INFORMATION................................................................................................8
                 2.14   MINORITY AND WOMEN OWNED BUSINESS ENTERPRISES (MWBE).........................................9
                 2.15   PROTEST PROCEDURES.........................................................................................................................9
                 2.16   SALES AND SUBCONTRACTOR REPORTS.........................................................................................9
                 2.17   OTHER REQUIRED REPORT(S)..............................................................................................................9
                 2.18   INSURANCE REQUIREMENTS...............................................................................................................9
               3    BID PRICING...................................................................................................................................................10
                 3.1    BID PRICING REQUIREMENTS............................................................................................................10
                 3.2    PRICING PARAMETERS........................................................................................................................10
                 3.3    MINIMUM ORDER..................................................................................................................................10
                 3.4    PAYMENT TERMS...................................................................................................................................10
                 3.5    PRICE SHEET...........................................................................................................................................10
                 3.6    PRESENTATION OF ALL COST COMPONENTS.................................................................................10
                 3.7    PRICING NOT SPECIFIED ON PRICE SHEET.....................................................................................11
                 3.8    BIDDER PRODUCT PRICE LIST...........................................................................................................11
                 3.9    EXCEPTIONAL EXPENSES...................................................................................................................11
               4    EVALUATION AND AWARD..........................................................................................................................11
                 4.1    AWARD INTENT......................................................................................................................................11
                 4.2    AWARD PROCESS OVERVIEW.............................................................................................................11
                 4.3    CONTRACT FORMATION.....................................................................................................................12
                 4.4    NO BEST AND FINAL OFFER ACCEPTED..........................................................................................12
                 4.5    IN-STATE PREFERENCE/RECIPROCITY.............................................................................................12
                 4.6    AWARD NOTIFICATION AND CONTRACT INFORMATION............................................................12
                 4.7    CONTRACT AWARD CONFERENCE...................................................................................................12
                 4.8    AWARD DEBRIEFING............................................................................................................................12
                 4.9    BID RESPONSIVENESS EVALUATION...............................................................................................13
                                Washington State Department of General Administration, Office of State Procurement
                 Water Tank Inspection and Cleaning Services                     Invitation for Bid #00308
                 4.10   RESPONSIBILITY EVALUATION.........................................................................................................13
                 4.11   REFERENCES EVALUATION................................................................................................................13
                 4.12   BIDDER CAPABILITIES EVALUATION...............................................................................................14
                 4.13   COST EVALUATION...............................................................................................................................14
               5    BIDDER SUBMITTALS..................................................................................................................................14
                 5.1    BIDDER RESPONSIVENESS.................................................................................................................14
                 5.2    BIDDER SIGNATURES...........................................................................................................................14
                 5.3    BIDDER PROFILE...................................................................................................................................14
                 5.4    BID WORKSHEETS.................................................................................................................................14
                 5.5    DEALER AUTHORIZATION..................................................................................................................14
                 5.6    BIDDER AUTHORIZED REPRESENTATIVE.......................................................................................15
                 5.7    USE OF SUBCONTRACTORS................................................................................................................15
                 5.8    FACTORY REPAIR/SERVICING............................................................................................................15
                 5.9    REFERENCES..........................................................................................................................................15
                 5.10   BIDDER CAPABILITIES.........................................................................................................................15
                 5.11   PURCHASING COOPERATIVE USERS................................................................................................15
                 5.12   ADDITIONAL BID SUBMITTAL COPIES............................................................................................15
               6    APPENDIXES...................................................................................................................................................16
                 6.1    APPENDIX A - PROTEST PROCEDURE...............................................................................................16
                 6.2    APPENDIX B - RESPONSE CHECK LIST.............................................................................................18
                 6.3    APPENDIX C - BIDDER PROFILE........................................................................................................19
                 6.4    APPENDIX D - CERTIFICATIONS AND ASSURANCES STATEMENT............................................24
                 6.5    APPENDIX E - SPECIFICATIONS.........................................................................................................25
                 6.6    APPENDIX F - CONTRACT NO. 00308.................................................................................................25
                 6.7    APPENDIX G - PRICE SHEETS.............................................................................................................26
                 6.8    APPENDIX F - COST EVALUATION WORKSHEETS.........................................................................29
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                                Washington State Department of General Administration, Office of State Procurement
                 Water Tank Inspection and Cleaning Services                     Invitation for Bid #00308
                  1    INTRODUCTION 
                      1.1  SCOPE
                  The purpose and intent of this bid document is to establish a service contract for the inspection,
                  cleaning, and minor repair of potable water tanks located throughout the state.
                  The structures are varied, including elevated tanks, standpipes, on-grade reservoirs, below ground
                  tanks, clear wells, and pipelines, constructed of steel, concrete or wood, all ages, and in all sizes. 
                  In-Service Cleaning and Inspection of Potable Water Storage Reservoirs may use Commercial Divers 
                  or Remote Control Vehicle as the need dictates.
                      1.2  BACKGROUND
                  The Department of Corrections has requested a contract for the requirements identified herein.  Other
                  state agencies (e.g. State Parks) and political subdivisions have expressed similar needs for the
                  service.
                      1.3  PURPOSE
                  The purpose of this solicitation is to establish a long term contract for the as needed purchase of 
                  Water Tank Inspection and Cleaning Services.
                      1.4  EXPECTED RESULT
                  Contract will be available for state agencies and all other authorized purchasers to meet their need.
                      1.5  PURCHASERS
                  a)  Authorized Purchasers: The resulting contract is for use by all state agencies and participating
                      Institutions of Higher Education (Colleges and Universities, Community and Technical Colleges).
                  b) Cooperative Purchasing Members: By mutual agreement with Office of State Procurement, the
                      contract will be made available to political subdivisions and non-profit organizations, which are
                      members of the State of Washington Purchasing Cooperative (WSPC) and/or State of Oregon
                      Cooperative Purchasing Program (ORCCP).  Contractors shall not process state contract orders
                      from unauthorized purchasers.
                  c)  A list of WSPC members is available at http://www.ga.wa.gov/PCA/SPC.htm.  A list of ORCPP
                      members is available at: http://www.oregon.gov/DAS/PFSS/SPO/docs/orcpp-member-list.pdf or
                      http://www.oregon.gov/DAS/PFSS/SPO/docs/orcpp-member-list.xls.
                  d) Cooperative Purchasing Members Use: While use of the contract by Cooperative members is
                      optional, the Office of State Procurement encourages them to use state contracts.  Cooperative
                      members’ use of the contracts may significantly increase the purchase volume.  Their orders are
                      subject to the same contract terms, conditions and pricing as state agencies.  The state accepts no
                      responsibility for orders or payment by Cooperative members.
                  e)  Purchases by Nonprofit Corporations: Legislation allows nonprofit corporations to participate in
                      State Contracts for purchases administered by the Office of State Procurement (OSP).  By mutual
                      agreement with OSP, the Contractor may sell goods or services at contract pricing awarded under
                      this IFB and resulting contract to self certified nonprofit corporations.   Such organizations
                      purchasing under the State Contract shall do so only to the extent they retain eligibility and
                      comply with other contract and statutory provisions.   The Contractor may make reasonable
                      inquiry of credit worthiness prior to accepting orders or delivering goods or services on contract.
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