208x Filetype XLSX File size 0.02 MB Source: faopharmacy.unc.edu
UNC Eshelman School of Pharmacy School Event Planning Template Plan Overview Event: Format Conference, Roundtable, Town Hall Date: Goals: Message/ Theme Audience: # Attendees VIPs: Budget: Fee to attend Yes/No Account Nos. Project Mgr Project Team (D) Decision Maker: ultimate and final approval or veto for project related decisions (A) Accountable: accountable for making the event happen (project manager) (R) Responsible: Responsible for doing the work/activity (C) Consulted: Those for whom input is solicited (I) Informed: Those kept apprised of relevant developments Note: If Alumni are involved in the event, please coordinate closely with the UNC Eshelman School of Pharmacy Office of Advancemet & Alumni Relations Key Dates Budget Task Action Item Start Finish Responsible Vendor Plan Actual Comments/Notes Calendar Event Approved Reserve Date/Time on Calendar Venue Site: Sites identified Availability/Estimate Site/Space Finalized Contract Signed Permits/Reservations Tent Ordered Tent Delivered Tent Up/Tent Down Room Layout & Décor Room Configuration Table Configurations Backdrops Flags US Flag, State Flag, Other Country Flora Tables & Chairs Table Setting Linens Table Assignments Table ID/Name Tents Stage/Podium/Lecturn Riser Lecturn Podium Table Seating/Chairs Chairs, Couch Blotters Backdrops Water for Speakers Signage Exterior Interior Podium See policy on signage Audio/Visual Sound System Speaker Microphone(s) wireless or lavaliere Key Dates Budget Task Action Item Start Finish Responsible Vendor Plan Actual Comments/Notes Audience Microphone(s) Presentation Screen Venue Security Parking Free or fee Parking spaces Shuttle Transportation Breakout Rooms Security Check In Registration Table(s) Greeters Check In Sheet Name Tags/IDs Seating Chart Coat Racks Program Theme/Message Speakers Identified Speakers Finalized Moderater/Emcee Program Designed Program Printed Run of Show Entertainment Laptop Presentations Stage hands/Coordinators Rehearsal/Technolgy check Catering Caterer selected Dietary restrictions Meals finalized Snacks finalized Beverages finalized Caterer set up complete Key Dates Budget Task Action Item Start Finish Responsible Vendor Plan Actual Comments/Notes Marketing Use the MarCom requet form to initiate work requests: http://faopharmacy.unc.edu/communications/marketing-communications-request-form/ & Comm Event Added to Calendar Notify University (if appropriate) Guest List Invitation Created Paper, Paperless, Website Registration Invitations Sent RSVPs/Headcount finalized Program Designed Program Printed Program Delivered Marketing Materials Requested Marketing Materials Available Photographer/Videography Selected Photos/Videos Determined Shot List/Storyboard Email Campaign - Draf Email Campaign - Final Email Sent Promote on Website Promote in eNewsletter Promote on Social Media Media Alert/Invitation Press Release Other Language Translation Dietary Concerns Special Documents Ceremonial Pens Continuing Education Post Event Break down Debrief Meeting Assessment/Survey
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