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picture1_Budget Spreadsheet 41223 | Event Planning Template


 209x       Filetype XLSX       File size 0.02 MB       Source: faopharmacy.unc.edu


File: Budget Spreadsheet 41223 | Event Planning Template
unc eshelman school of pharmacy school event planning template plan overview event format conference roundtable town hall date goals message theme audience attendees vips budget fee to attend yesno account ...

icon picture XLSX Filetype Excel XLSX | Posted on 15 Aug 2022 | 3 years ago
Partial file snippet.
                                                           UNC Eshelman School of Pharmacy School Event Planning Template
       Plan Overview
       Event:                                                 Format           Conference, Roundtable, Town Hall
       Date:
       Goals:
       Message/
       Theme
       Audience:                                              # Attendees
       VIPs:
       Budget:                                                Fee to attend    Yes/No
       Account Nos.
       Project Mgr
       Project Team                                           (D) Decision Maker: ultimate and final approval or veto for project related decisions
                                                              (A) Accountable: accountable for making the event happen (project manager)
                                                              (R) Responsible:  Responsible for doing the work/activity
                                                              (C) Consulted:  Those for whom input is solicited
                                                              (I) Informed:  Those kept apprised of relevant developments
                          Note:  If Alumni are involved in the event, please coordinate closely with the UNC Eshelman School of Pharmacy Office of Advancemet & Alumni Relations
                                                                          Key Dates                                                        Budget
       Task             Action Item                             Start                Finish    Responsible     Vendor          Plan             Actual          Comments/Notes
       Calendar         Event Approved
                        Reserve Date/Time on Calendar
       Venue            Site:
                          Sites identified
                          Availability/Estimate 
                          Site/Space Finalized
                          Contract Signed
                          Permits/Reservations 
                          Tent Ordered
                          Tent Delivered
                          Tent Up/Tent Down
                        Room Layout & Décor
                             Room Configuration
                             Table Configurations
                             Backdrops
                             Flags                                                                                                                              US Flag, State Flag, Other Country
                             Flora
                        Tables & Chairs
                             Table Setting
                             Linens
                             Table Assignments
                             Table ID/Name Tents
                        Stage/Podium/Lecturn
                             Riser
                            Lecturn
                             Podium
                             Table
                             Seating/Chairs                                                                                                                     Chairs, Couch
                             Blotters
                             Backdrops
                             Water for Speakers
                        Signage
                            Exterior
                            Interior
                            Podium                                                                                                                              See policy on signage
                        Audio/Visual
                          Sound System
                          Speaker Microphone(s)                                                                                                                 wireless or lavaliere
                                                                          Key Dates                                                        Budget
       Task             Action Item                             Start                Finish    Responsible     Vendor          Plan             Actual          Comments/Notes
                          Audience Microphone(s)
                          Presentation Screen
       Venue            Security
                        Parking                                                                                                                                 Free or fee
                          Parking spaces
                          Shuttle Transportation
                        Breakout Rooms
                        Security
       Check In         Registration
                          Table(s)
                          Greeters
                          Check In Sheet
                          Name Tags/IDs
                          Seating Chart
                          Coat Racks
       Program          Theme/Message 
                        Speakers Identified
                        Speakers Finalized
                        Moderater/Emcee
                        Program Designed
                        Program Printed
                        Run of Show 
                        Entertainment 
                        Laptop 
                        Presentations 
                        Stage hands/Coordinators
                        Rehearsal/Technolgy check
       Catering         Caterer selected                                                                                                                        Dietary restrictions
                        Meals finalized
                        Snacks finalized
                        Beverages finalized
                        Caterer set up complete
                                                                          Key Dates                                                        Budget
       Task             Action Item                             Start                Finish    Responsible     Vendor          Plan             Actual          Comments/Notes
       Marketing                       Use the MarCom requet form to initiate work requests:   http://faopharmacy.unc.edu/communications/marketing-communications-request-form/
       & Comm           Event Added to Calendar
                        Notify University (if appropriate)
                        Guest List 
                        Invitation Created                                                                                                                      Paper, Paperless, Website Registration
                        Invitations Sent
                        RSVPs/Headcount  finalized
                        Program Designed
                        Program Printed
                        Program Delivered
                        Marketing Materials Requested
                        Marketing Materials Available
                        Photographer/Videography Selected
                        Photos/Videos Determined                                                                                                                Shot List/Storyboard
                        Email Campaign - Draf
                        Email Campaign - Final
                        Email Sent
                        Promote on Website
                        Promote in eNewsletter
                        Promote on Social Media
                        Media Alert/Invitation
                        Press Release
       Other            Language Translation
                        Dietary Concerns
                        Special Documents
                        Ceremonial Pens
                        Continuing Education
       Post Event       Break down
                        Debrief Meeting
                        Assessment/Survey
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...Unc eshelman school of pharmacy event planning template plan overview format conference roundtable town hall date goals message theme audience attendees vips budget fee to attend yesno account nos project mgr team d decision maker ultimate and final approval or veto for related decisions a accountable making the happen manager r responsible doing workactivity c consulted those whom input is solicited i informed kept apprised relevant developments note if alumni are involved in please coordinate closely with office advancemet relations key dates task action item start finish vendor actual commentsnotes calendar approved reserve datetime on venue site sites identified availabilityestimate sitespace finalized contract signed permitsreservations tent ordered delivered uptent down room layout decor configuration table configurations backdrops flags us flag state other country flora tables chairs setting linens assignments idname tents stagepodiumlecturn riser lecturn podium seatingchairs co...

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