Excel Sample Sheet 33478 | Ob Cia Components Master (3)

Partial file snippet.
Sheet 1: CIA Components

	
	
	
	
	
	
	
	
	
	
	
	
	
	
		

		

		INFORMATION on CIA REQUEST FORM COMPONENTS
		

		

		REQUIREMENTS
		
	
		ONBASE PAGE
		CIA COMPONENT
		Program Accessing
		Access Description
		Security Administrator
		Implementer
		Add'l Paperwork
		Training #1
		Desc. Training #1
		Training #2
		Desc. Training #2
		Training #3
		Desc. Training #3
	
	
		Human Resources
		ABSENCE MANAGEMENT - APPROVER
		PeopleSoft HR
		Enables approval of employee entries in absence management self service after timekeeper reviews.
		Sandra Davis 
		Laura Carrizales
		Signature Authorization Form submitted to Payroll 
		CSULearn
		Data Security & FERPA
		HCM308
		Absence Management Validator 
		

		

	
	
		Human Resources
		ABSENCE MANAGEMENT - TIMEKEEPER
		PeopleSoft HR
		Enables review of employee entries in absence management self service prior to approval. 
		Sandra Davis 
		Laura Carrizales
		Signature Authorization Form submitted to Payroll 
		CSULearn
		Data Security & FERPA
		HCM307
		Absence Management Timekeeper 
		

		

	
	
		Human Resources
		CENTRAL ACADEMIC PERSONNEL
		PeopleSoft HR
		This access is for all faculty and academic student employees related modules in PeopleSoft. Access is limited to Academic Personnel employees, others are granted access on a case by case basis.  
		Winsome Laos
		Laura Carrizales
		No
		CSULearn
		Data Security & FERPA
		HCM310
		Central Academic Personnel 
		

		

	
	
		Human Resources
		CENTRAL BUDGET OFFICE
		PeopleSoft HR
		Access only for Budget Office personnel.
		Alex Maculsay
		Laura Carrizales
		No
		CSULearn
		Data Security & FERPA
		HCM011
		Central Budget 
		

		

	
	
		Human Resources
		CENTRAL HUMAN RESOURCES
		PeopleSoft HR
		For Human Resources personnel only.
		Samuel A. Najera 
		Laura Carrizales
		No
		CSULearn
		Data Security & FERPA
		HCM004
		Central HR Processes 
		

		

	
	
		Human Resources
		CENTRAL PAYROLL
		PeopleSoft HR
		Access only for Payroll Office personnel.
		Sandra Davis 
		Laura Carrizales
		No
		CSULearn
		Data Security & FERPA
		HCM012
		Central Payroll 
		

		

	
	
		Human Resources
		CSU ID SEARCH
		PeopleSoft HR
		Grants access to the PeopleSoft menu item CSU ID Search.  Allows search by first name, last name or employee ID to obtain how the individual is affiliated with the university as a student, staff, or faculty.
		Laura Carrizales
		Laura Carrizales
		No
		CSULearn
		Data Security & FERPA
		CSULearn
		CSU ID Search 
		

		

	
	
		Human Resources
		MASTER PAY WARRANT AUTHORIZATION (MPWA)
		PeopleSoft HR
		Access enables certifying of employee’s time worked for the pay period.
		Sandra Davis 
		Laura Carrizales
		Master Pay Warrant Authorization Form submitted to Payroll 
		CSULearn
		Data Security & FERPA
		HCM306
		MPWA - Master Payroll Authorization 
		

		

	
	
		Human Resources
		POSITION MANAGEMENT
		PeopleSoft HR
		Provides position data (position number, job code, names, salaries, etc.) for the departments you have access to view.  
		Alex Maculsay
		Laura Carrizales
		No
		CSULearn
		Data Security & FERPA
		HCM06
		Department Position Report & Query 
		HCM9006
		Position Management and Payroll Detail 
	
	
		Human Resources
		REPORTS TO
		PeopleSoft HR
		For Administrative Analyst/Specialist to manage/update “Reports To” data which enables Validators (managers) to approve employees absences.        
		Jenny Casillas
		Laura Carrizales
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Human Resources
		TEMP FACULTY
		PeopleSoft HR
		Grants access to generate contracts for part time faculty and teaching associates. Job information is entered and can be loaded directly into job data. 
		Winsome Laos
		Laura Carrizales
		No
		CSULearn
		Data Security & FERPA
		HCMTF400
		Temp Faculty 
		

		

	
	
		Human Resources
		UEC HUMAN RESOURCES
		PeopleSoft HR
		Old PeopleSoft Human Resources data on UEC employees.
		Christia Williams
		Laura Carrizales
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Human Resources
		UEC PAYROLL
		PeopleSoft HR
		Old PeopleSoft Payroll data on UEC employees.
		Christia Williams
		Laura Carrizales
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Human Resources
		VIEW JOB DATA 
(DOES NOT INCLUDE STAFF)
		PeopleSoft HR
		Grants access to view faculty (R03) and Academic Student Employees (Unit 11) job history based on departmental securities. This information includes hires, rehires, time base changes, and separations, etc. 
		Winsome Laos
		Laura Carrizales
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Human Resources
		WORKFORCE ADMINISTRATION
(FACULTY)
		PeopleSoft HR
		This access includes faculty (R03) and Academic Student Employees (Unit 11) job data information as well as personnel information. Personnel information includes education, visa information, and contact information (home address, phone number, and email), etc.  
		Winsome Laos
		Laura Carrizales
		No
		CSULearn
		Data Security & FERPA
		HCM002
		Workforce Administration 
		

		

	
	
		Student Administration
		ACADEMIC SCHEDULING
		PeopleSoft CS
		Allows access to create and maintain discipline specific class sections in PeopleSoft.
		Patrick Bungard
		Cierra Lavarias
		No
		CSULearn
		Data Security & FERPA
		HCMSA210
		Curriculum Management Schedule Build and Maintenance 
		

		

	
	
		Student Administration
		ACADEMIC SCHEDULING 
(VIEW ONLY)
		PeopleSoft CS
		Allows view of discipline specific class sections in PeopleSoft.
		Patrick Bungard 
		Cierra Lavarias
		No
		CSULearn
		Data Security & FERPA
		HCMSA210
		Curriculum Management Schedule Build and Maintenance 
		

		

	
	
		Student Administration
		ADMISSIONS
		PeopleSoft CS
		no description
		Lisa Rubio 
		Cierra Lavarias
		No
		CSULearn
		Data Security & FERPA
		HCMSA110
		Admission Basic Navigation and Inquiry 
		

		

	
	
		Student Administration
		ADMISSIONS INQUIRY
		PeopleSoft CS
		no description
		Lisa Rubio 
		Cierra Lavarias
		No
		CSULearn
		Data Security & FERPA
		HCMSA110
		Admission Basic Navigation and Inquiry 
		

		

	
	
		Student Administration
		ADMISSIONS 
ONBASE DOCS
		OnBase Document Repository
		no description
		Lisa Rubio 
		Hong Cullen
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Student Administration
		CISP ONBASE DOCS
		OnBase Document Repository
		Repository for all types of CISP documents includes immigration, study abroad, student services, and international admissions documentation. FOR CISP EMPLOYEES ONLY.
		Tatiana Karmanova
		Hong Cullen
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Student Administration
		COE STUDENT RECORDS
		PeopleSoft CS
		Grants access to College of Education student information required for admissions, fieldwork/supervision, comprehensive exam, program requirements, and credential processing.  Access is for College of Education staff, faculty, and assigned Graduate Assistants.
		Marita Mahoney
		Cierra Lavarias
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Student Administration
		EMS CLASSROOM SCHEDULING
		EMS
		Access to current classroom management software to schedule classrooms for discipline specific class sections per term. 
		Patrick Bungard
		Cierra Lavarias
		No
		CSULearn
		Data Security & FERPA
		HCMSA0209
		EMS Classroom Management 
		

		

	
	
		Student Administration
		FINANCIAL AID CENTRAL STAFF
		PeopleSoft CS
		Grants access to staff who need to view the following Student Information:  official CSUSB financial aid FAFSA or Cal DREAM application summary screen that contains student aid application and processing dates/statuses, Satisfactory Academic Progress (SAP) status, file review status, verification status, checklist items, email communications sent to student, comments regarding actions taken on student FA record (specific to campus role – may include edit functionality), active terms aid is awarded and edit messages specific to FAFSA or Cal DREAM application edits.  Able to view Service Indicators (specific to campus role - may include edit functionality), Student Groups, and functional links, e.g. TERM, ISIR Information, database matches, need summary, Pell Information, financial aid awarded.  
		LaKeisha Rivers
		Cierra Lavarias
		No
		CSULearn
		Data Security & FERPA
		HCMSA0310
		Financial Aid - Central
		

		

	
	
		Student Administration
		FINANCIAL AID CENTRAL STUDENT 
		PeopleSoft CS
		Grants access to designated student assistants who need to access the following Student Information:  official CSUSB financial aid FAFSA or Cal DREAM application summary screen that contains student aid application and processing dates/statuses, Satisfactory Academic Progress (SAP) status, file review status, verification status, checklist items, email communications sent to student, comments regarding actions taken on student FA record (specific to campus role – may include edit functionality), active terms aid is awarded and edit messages specific to FAFSA or Cal DREAM application edits.  Able to view Service Indicators (specific to campus role - may include edit functionality), Student Groups, and functional links, e.g. TERM, ISIR Information, database matches, need summary, Pell Information, financial aid awarded.  
		LaKeisha Rivers
		Cierra Lavarias
		No
		CSULearn
		Data Security & FERPA
		HCMSA0310
		Financial Aid - Central 
		

		

	
	
		Student Administration
		FINANCIAL AID 
ONBASE DOCS
		OnBase Document Repository
		Grants access to archiving platform (OnBase) (i.e. online student folders) to financial aid staff.  Please note – access is specific to user’s role in the department. Documents imaged can include any of the following: student/parent tax returns, verification worksheets, citizenship documentation, SAP appeals, Third-party authorization forms, etc.
		LaKeisha Rivers
		Hong Cullen
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Student Administration
		FINANCIAL AID INQUIRY
		PeopleSoft CS
		Grants VIEW access to staff or designated student assistants to the following Student Information:  official CSUSB financial aid FAFSA or Cal DREAM application summary screen that contains student aid application and processing dates/statuses, Satisfactory Academic Progress (SAP) status, file review status, verification status, checklist items, email communications sent to student, comments regarding actions taken on student FA record, active terms aid is awarded and edit messages specific to FAFSA or Cal DREAM application edits.  Able to view Student Groups.
		LaKeisha Rivers
		Cierra Lavarias
		No
		CSULearn
		Data Security & FERPA
		HCMSA320
		Financial Aid Inquiry 
		

		

	
	
		Student Administration
		GRAD PROG COORDINATOR ONBASE DOCUMENTS
		OnBase Document Repository
		Viewing access to OnBase for graduate program coordinators. Users with this access are allowed to view all documents under Graduate Studies, transcript documents under Admissions & Records, and general documents.
		Chris Songsittichok
		Hong Cullen
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Student Administration
		GRAD STUDIES 
ONBASE DOCUMENTS
		OnBase Document Repository
		Access to various folders in OnBase for the staff members of Graduate Studies who need to work on the applications and related documents.
		Chris Songsittichok
		Hong Cullen
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Student Administration
		NURSING DEPT ONBASE DOCS
		OnBase Document Repository
		Access to various folders in OnBase for the staff members of the Nursing Department 
		Terese Burch 
		Hong Cullen
		No 
		CSULearn
		DATA Security & FERPA
		

		

		

		

	
	
		Student Administration
		RECORDS
		PeopleSoft CS
		1. Records View plus additional functionality specific to a user’s role e.g. term registration, edit student standing, edit student program information, edit immunizations, edit bio demo information, etc. OR 2.  Records View minus CSUSB transcript, enrollment summary, and term grades.
		Melissa Cobb
		Cierra Lavarias
		No
		CSULearn
		Data Security & FERPA
		HCMSA400
		Basic Student Records Navigation and Inquiry 
		

		

	
	
		Student Administration
		RECORDS VIEW
		PeopleSoft CS
		Grants access to Staff and Faculty who need to view the following Student Information:  unofficial CSUSB transcript, term grades, enrollment summary, current status e.g. Active, Discontinued, Dismissed, declared plans i.e. majors and minors, Expected Grad Term and status, degree audit (PAWS), bio demo information, Service Indicators (specific to campus role - may include edit functionality), Student Groups, and Student English and Math Milestones.
		Melissa Cobb
		Cierra Lavarias
		No
		CSULearn
		Data Security & FERPA
		HCMSA400
		Basic Student Records Navigation and Inquiry 
		

		

	
	
		Student Administration
		RECORDS VIEW 
ONBASE DOCS
		OnBase Document Repository
		Access to archiving platform (OnBase) i.e. online student folders.  Please note - access specific to use’s campus role which may a combination of the following:  official transfer transcripts, student waivers and petitions, Change of Majors, Concurrent Enrollments, Graduation Requirements Checks, etc.
		Melissa Cobb
		Hong Cullen
		No
		CSULearn
		Data Security & FERPA
		HCMSA400
		Basic Student Records Navigation and Inquiry 
		

		

	
	
		Student Administration
		STUDENT FINANCIALS
		PeopleSoft CS
		Grants access to Student Financial Services Staff Only
		Maria "Mimi" Badulis 
		Cierra Lavarias
		No
		CSULearn
		Data Security & FERPA
		HCMSA500
		Student Financials Basic Navigation and Inquiry  
		

		

	
	
		Student Administration
		STUDENT FINANCIALS INQUIRY
		PeopleSoft CS
		Grants limited access to the Student Financial Services Customer page.  Information shown includes: Tuition and Fees charged per term, Financial Aid, Housing and Meal Plan fees, payments, and other miscellaneous fees.  Access to enrollment and student career and academic plan is also displayed.
		Maria "Mimi" Badulis 
		Cierra Lavarias
		No
		CSULearn
		Data Security & FERPA
		HCMSA500
		Student Financials Basic Navigation and Inquiry  
		

		

	
	
		Student Administration
		STUDENT FINANCIALS 
ONBASE DOCS
		OnBase Document Repository
		Archiving platform (OnBase) for documents pertaining to Student Financial Services associated with receipts, disbursements, and payroll (i.e., departmental deposits, refunds, financial guarantee, payroll signature authorization form).
		Maria "Mimi" Badulis 
		Hong Cullen
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Student Administration
		UACHIEVE
		uAchieve
		System in which Office of the Registrar tranfers work from PAWS report so that students are aware of what is needed to complete their major
		Melissa Cobb
		Melissa Cobb
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Student Administration
		VETERANS SUCCESS CENTER ONBASE DOCS
		OnBase Document Repository
		Repository for military and VA documents, and documents pertaining to VA Certifying including: DD214, VAOnce printouts, VA Statement of Responsibility, etc. 
		Agustin Ramirez
		Hong Cullen
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Finance 
		CENTRAL ACCOUNTS PAYABLE
		PeopleSoft CFS
		For Accounts Payable personnel only.
		Muriel Vita
		Jessica Garcia
		No
		CSULearn
		Data Security & FERPA
		CFS601
		Central AP
		

		

	
	
		Finance 
		CENTRAL ASSET MANAGEMENT
		PeopleSoft CFS
		For Asset Management personnel only.
		Muriel Vita
		Jessica Garcia
		No
		CSULearn
		Data Security & FERPA
		CFS007
		Asset Management
		

		

	
	
		Finance 
		CENTRAL GENERAL ACCOUNTING 
		PeopleSoft CFS
		For General Acctng personnel only.
		Muriel Vita
		Jessica Garcia
		No
		CSULearn
		Data Security & FERPA
		CFS004
		Central General Accounting
		

		

	
	
		Finance 
		CENTRAL PURCHASING
		PeopleSoft CFS
		For Central Purchasing personnel only.
		Muriel Vita
		Jessica Garcia
		No
		CSULearn
		Data Security & FERPA
		CFS602
		Central PO/Buyer
		

		

	
	
		Finance 
		CENTRAL RECEIVING
		PeopleSoft CFS
		For Central Receiving personnel only.
		Muriel Vita
		Jessica Garcia
		No
		CSULearn
		Data Security & FERPA
		CFS603
		Central Receiving
		

		

	
	
		Finance 
		FINANCE REPORTING (STATE)
		PeopleSoft CFS
		For campus end-users responsible for the State financial reporting.  This role is designed to grant access to CFS (Common Financial System) Data Warehouse, Finance inquiry and report generation for all actuals and budget transactions. 
		Muriel Vita
		Jessica Garcia
		No
		CSULearn
		Data Security & FERPA
		CFS200
		Viewing Financial - State Accounts Only
		CFS92P2430
		Financial Reporting for Grant Managers 
	
	
		Finance 
		FINANCE REPORTING (UEC)
		PeopleSoft CFS
		For campus end-users responsible for Sponsored Programs financial reporting.  This role is designed to grant access to CFS (Common Financial System) Data Warehouse, Finance inquiry and report generation for all actuals and budget transactions. 
		Muriel Vita
		Jessica Garcia
		No
		CSULearn
		Data Security & FERPA
		CFS200
		Viewing Financial - State Accounts Only
		CFS92P2430
		Financial Reporting for Grant Managers 
	
	
		Finance 
		ONBASE 
ACCOUNTING DOCS
		OnBase Document Repository
		Repository for documents associated with financial transactions and establishment of funds and other chartfields (i.e., journal entries, trust fund fact sheets, XRs). 
		Maria "Mimi" Badulis 
		Hong Cullen
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Finance 
		ONBASE 
ACCOUNTS PAYABLE DOCS
		OnBase Document Repository
		Access to view various Accounts Payable related documents (i.e., paid invoices, procard statements, paper travel claims, direct deposit forms, Payee Data Record forms, etc). ACCOUNTS PAYABLE, BUDGET, and PROCUREMENT STAFF ONLY.
		Maria "Mimi" Badulis 
		Hong Cullen
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Finance 
		ONBASE 
PURCHASING DOCS
		OnBase Document Repository
		Access to view completed Purchase Orders and associated documents (i.e., contracts, quotes, invoices, etc.) and Certificates of Insurance. FOR PROCUREMENT AND CONTRACTS STAFF ONLY.
		Robert Mente
		Hong Cullen
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Finance 
		PROCARD
		PeopleSoft CFS
		For campus end-users enabling access to PeopleSoft Procard functionalities for maintaining purchasing information.  This role allows the users to update or adjust the card holder transactions prior to loading into Accounts Payable, as well as print account statements. 
		Muriel Vita
		Jessica Garcia
		Procard Application 
		CSULearn
		Data Security & FERPA
		CFS300
		Procurement Card Training 
		

		

	
	
		Finance 
		REQUISITION - APPROVER
		PeopleSoft CFS
		For campus end-users enabling access to various Requisition functionalities such as approval, notification, inquiry, update, cancel, and reporting of data.
		Muriel Vita
		Jessica Garcia
		Requisition Approval Authorization Form submitted to Purchasing 
		CSULearn
		Data Security & FERPA
		CFS301
		Requisition Training 
		

		

	
	
		Finance 
		REQUISITION - REQUESTER
		PeopleSoft CFS
		For campus end-users enabling access to various Requisition functionalities such as creation, notification, inquiry , update, cancel, and reporting of data.
		Muriel Vita
		Jessica Garcia
		Requisition Approval Authorization Form submitted to Purchasing 
		CSULearn
		Data Security & FERPA
		CFS301
		Requisition Training 
		

		

	
	
		Finance 
		DACS FUNCTIONAL
		PeopleSoft HR
		Access to view and edit records associated with delegation of fiscal authority for a specific Division or College
		Maria "Mimi" Badulis 
		Laura Carrizales
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Finance 
		DACS SUPER
		PeopleSoft HR
		Access to view and edit all delegation of fiscal authority records, as well as configuration tables including DACS chart of accounts and security
		Maria "Mimi" Badulis 
		Laura Carrizales
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Finance 
		DACS VIEW
		PeopleSoft HR
		Access to view individual records associated with delegation of fiscal authority
		Maria "Mimi" Badulis 
		Laura Carrizales
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Data Center
		ENTERPRISE MS_AD
		Active Directory
		For ITC personnel, Delegated Administrative Domain access for the different campus areas that the technical staff individual is responsible for.  Common request grants access to add computers to the domain, create Organizational Units, organize computer object, create and link GPO’s, and create and manage security groups.  
		Ben Derry
		Ben Derry
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Data Center
		IDMS
		Identity Management
		no description
		Sunny Lin
		Sunny Lin
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Data Center
		MIRAGE
		Mirage
		VMware Mirage provides desktop image management and eases Windows migrations.  Mirage provides next-generation desktop image management for physical desktops across distributed environments by automating backup and recovery, and simplifying Windows migrations.
		Gerardo Garcia-Sotelo
		Gerardo Garcia-Sotelo
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Data Center
		MY COYOTE/TIER 1
		MyCoyote/Help Desk
		Grants PeopleSoft access to Tier-1 support staff working in the Technology Support Center and Enterprise Cloud Services departments.
		Laura Carrizales
		Laura Carrizales
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Data Center
		SHC TECH SUPPORT
		Medicat
		Enables tech support personnel to grant password changes in Medicat.
		Victoria Fleming 
		Hector Gamon / Jonathan Hamblen
		

		

		

		

		

		

		

	
	
		Data Center
		VDI HORIZON
		VDI
		VDI Horizon enables secure scalable and reliable desktop services for every department. It provides end users access to their virtual desktops, applications, and online services through a single digital workspace. 
		Gerardo Garcia-Sotelo
		Gerardo Garcia-Sotelo
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Data Center
		VSPHERE
		Vsphere
		Enables administration of virtualized servers and data center resources known as resource pools. Each department has its own resource pool. Please select the appropriate resource pool(s) for your department and provide the information of why the access is needed. For example, new server administration duties.  If  access to an "specific VM server" is needed from the requester resource pool(s), be sure to mention it under the description.
		Gerardo Garcia-Sotelo
		Gerardo Garcia-Sotelo
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Department Database 
		ADVANCE (BSR)
		Advance
		Grants access to alumni and donor data for the purposes of meeting fundraising and alumni relations goals. Access is typically only granted to University Advancement staff who need access on a day to day basis to complete daily work tasks. 
		Monica Alejandre
		Davina Menchaca
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Department Database 
		CAPS
		Titanium
		Access for SHC medical and administrative staff only.
		Victoria Fleming 
		Hector Gamon / Jonathan Hamblen
		No
		CSULearn
		Data Security & FERPA
		ITS916
		HIPAA
		

		

	
	
		Department Database 
		CRM-GRAD ADMISSIONS
		Radius
		Access for Graduate Admissions staff only.  Radius allows the user to view communications sent to and event registrations for prospective and applicant students to CSUSB. Elevated privileges may include the ability to develop event registrations and send communications.
		Caroline Vickers
		Bryan Gateb
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Department Database 
		CRM-INT'L ADMISSIONS
		Radius
		Access for International Admissions staff only.  Radius allows the user to view communications sent to and event registrations for prospective and applicant students to CSUSB. Elevated privileges may include the ability to develop event registrations and send communications.
		Lisa Rubio 
		Bryan Gateb
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Department Database 
		CRM-UNDERGRAD ADMISSIONS
		Radius
		Access for Undergraduate Admissions staff only.  Radius allows the user to view communications sent to and event registrations for prospective and applicant students to CSUSB. Elevated privileges may include the ability to develop event registrations and send communications.
		Lisa Rubio 
		Bryan Gateb
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Department Database 
		MAXIENT
		Maxient
		Maxient is an online database used by Student Affairs to manage campus student disciplinary records, CARE Team case records, incident reports involving students of concern, and informational reports pertaining to incidents occurring in University housing facilities. Access is granted by the Office of Student Conduct and Ethical Development; usually full access is granted to Student Conduct personnel, and limited access is granted to Student Affairs Senior Staff in Charge (on call personnel), CARE team members, and Residential Life staff.
		Lisa Root
		Lisa Root
		No
		CSULearn
		Data Security & FERPA
		HCMSA400
		Basic Student Records Navigation and Inquiry
		

		

	
	
		Department Database 
		MEDS
		Medicat
		Access for SHC medical and administrative staff only.
		Victoria Fleming 
		Hector Gamon / Jonathon Hamblen
		No
		CSULearn
		Data Security & FERPA
		ITS916
		HIPAA
		ITS915
		Blood Born Pathogens
	
	
		Department Database 
		PHARM
		ProPharm
		Access for SHC medical and administrative staff only.
		Victoria Fleming 
		Hector Gamon / Jonathon Hamblen
		No
		CSULearn
		Data Security & FERPA
		ITS916
		HIPAA
		ITS915
		Blood Born Pathogens
	
	
		Department Database 
		SHC COMPUTER ACCESS
		SHC Computers 
		Access for SHC staff so that they can access any computer in the Student Health Center 
		Victoria Fleming 
		Hector Gamon / Jonathan Hamblen
		

		CSULearn
		Data Security & FERPA
		ITS916
		HIPAA
		ITS915
		Blood Born Pathogens
	
	
		Other
		AMS (APP MGMNT SYSTEM)
		SIS+
		Grants access to legacy system data which was originally housed in SIS+ and SAM which dates prior to our current system PeopleSoft. Access is usually granted to Admissions Offices or the Office of the Registrar personnel.
		Laura Carrizales
		Laura Carrizales
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Other
		COMMENCEMENT REGISTRATION
		PeopleSoft SA
		Bi-annual registration of graduating student.  System allows users to check eligibility, payment status, and registration status. Users include student and staff members of Special Events and Guest Services.
		Ginny Stewart-Hattar
		Cierra Lavarias
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Other
		COYOTE READY
		Kuali Ready / Coyote Ready
		Access to build and maintain continuity plans for your unit(s). Access levels allow view only, edit mode, or manage users and plan.
		Laura Carrizales
		Laura Carrizales
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Other
		CMS SHARED DOCS 
		CMS Docs 
		Access to CMS development and production information
		Grace King 
		Ben Derry
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		Other
		EAB ACCESS
		EAB 
		Grants access to Staff and Faculty who need to view the following student information or services:  unofficial student record information (course grade, repeated courses, cumulative GPA, class information), advising reports/notes, kiosk usage, and access to campaigns, progress reports, analytics and institutional reports.
		Ian Banuelos
		Jessica Garcia
		No
		CSULearn
		Data Security & FERPA
		

		

		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		Last updated 
		9/1/2020
		JG and CL
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