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picture1_Excel Sheet Download 31297 | (csbg) Hhs Invoice Attachment Template


 219x       Filetype XLSX       File size 0.19 MB       Source: www1.nyc.gov


File: Excel Sheet Download 31297 | (csbg) Hhs Invoice Attachment Template
sheet 1 attachment template department of youth community development agency hhs invoice csbg back up documentation the purpose of this form is to comply with nys department of state federal ...

icon picture XLSX Filetype Excel XLSX | Posted on 08 Aug 2022 | 3 years ago
Partial file snippet.
Sheet 1: Attachment Template
Department of Youth Community Development Agency
HHS INVOICE -CSBG BACK UP DOCUMENTATION
The purpose of this form is to comply with NYS Department of State Federal Guidelines for claiming Community Service Block Grant (CSBG) expenses. This form is required for Neighborhood Development Area (NDA), Fatherhood, Literacy and Immigration Contracts that have CSBG funding. DYCD must report expenses within each federal fiscal year for claiming purposes to New York Department of State. The federal fiscal year is from October 1st to September 30th. Since the city fiscal year is from July 1st through June 30th we must ensure we are claiming and reporting expenses within the appropriate federal fiscal year. You will need to identify expenses submitted on this Invoice and allocate them to the appropriate federal year. This form must be attached and uploaded with the HHS Invoice for contracts -sub budgets that are CSBG federally funded for the months of October, November and December.
This back up document is required for CSBG contracts in HHS Financials that have the following budget codes listed on the Sub Budget:

NDA 9811/6780/005


Fatherhood 9812/6780/005


Adolescent Literacy 9813/6780/005


Services for Immigrant Families 9814/6780/005


Literacy NYCALI 9920/6780/005

Instructions:
1) Fill out the top portion of the form highlighted in yellow with the information from the HHS Invoice- ID#, HHS Sub Budget Amount, Sub Budget Codes and the Invoice To and From date. To view a sample of the fields on an HHS Invoice, see below tab (Sample HHS Invoice Fields).
2) Enter the HHS Invoice Amounts for each category from HHS Financials (Column 1) in the fields highlighted in yellow. The totals in grey are auto populated. The HHS Invoice Amount in this column must match the Invoice amounts being submitted in HHS Accelerator.
3) To enter the amounts in Expenses For the Federal Year Ending September 30th (Column 2) itemize expenses from the general ledger with service invoice dates, delivery dates and payroll dates ending September 30th. Enter the amounts in the fields highlighted in yellow. Column 3 is auto populated Column 1- Column 2 = Column 3. Attach this form and upload it with the October, November and December HHS Invoices.





ID#
HHS Sub Budget Amount
HHS Sub Budget -Budget Codes with CSBG Funding
HHS Invoice: From and To Date


Column 1 Column 2 Column 3
Budget Summary
HHS - Invoice Amount Expenses for the Federal Year ending September 30th Expenses for the Federal Year starting October 1st.
Total City Funded Budget Category $0.00 $0.00 $0.00

Total Salary and Fringe $0.00 $0.00 $0.00

Total Salary

$0.00

Total Fringe

$0.00

Total OTPS $0.00 $0.00 $0.00

Operations, Support and Equipment

$0.00

Utilities

$0.00

Professional Services

$0.00

Rent and Occupancy

$0.00

Contracted Services

$0.00
Total Indirect Costs


$0.00










Note: Contracts that have CSBG federal funds are Neighborhood Development Areas (NDA), Fatherhood, Immigration, and Literacy. The CSBG funded sub budgets in HHS will reflect a budget code. Check the list of budget codes with CSBG funds to determine if this form is necessary. If you are not sure which contracts and sub budgets are federally funded please reach out to cafdhelp@dycd.nyc.gov.





THIS FORM IS FOR CSBG FUNDED CONTRACTS. IT MUST BE UPLOADED WITH THE OCTOBER, NOVEMBER AND DECEMBER INVOICES. IT MUST ALSO BE UPLOADED WITH AN INVOICE SUBMITTED FOR MULTIPLE MONTHS THAT CROSS THE FEDERAL FISCAL YEAR SEPTEMBER-OCTOBER. EXAMPLE: AN HHS INVOICE WITH AN INVOICE PERIOD FROM JULY 1 TO DECEMBER 30TH.

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...Sheet attachment template department of youth community development agency hhs invoice csbg back up documentation the purpose this form is to comply with nys state federal guidelines for claiming service block grant expenses required neighborhood area nda fatherhood literacy and immigration contracts that have funding dycd must report within each fiscal year purposes new york from october st september th since city july through june we ensure are reporting appropriate you will need identify submitted on allocate them be attached uploaded sub budgets federally funded months november december document in financials following budget codes listed adolescent services immigrant families nycali instructions fill out top portion highlighted yellow information id amount date view a sample fields an see below tab enter amounts category column totals grey auto populated match being accelerator ending itemize general ledger dates delivery payroll attach upload it invoices summary starting total sa...

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