Filetype Excel XLSX | Posted on 08 Aug 2022 | 3 years ago
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230x Filetype XLSX File size 0.19 MB Source: www1.nyc.gov
Sheet 1: Attachment Template
| Department of Youth Community Development Agency | ||||
| HHS INVOICE -CSBG BACK UP DOCUMENTATION | ||||
| The purpose of this form is to comply with NYS Department of State Federal Guidelines for claiming Community Service Block Grant (CSBG) expenses. This form is required for Neighborhood Development Area (NDA), Fatherhood, Literacy and Immigration Contracts that have CSBG funding. DYCD must report expenses within each federal fiscal year for claiming purposes to New York Department of State. The federal fiscal year is from October 1st to September 30th. Since the city fiscal year is from July 1st through June 30th we must ensure we are claiming and reporting expenses within the appropriate federal fiscal year. You will need to identify expenses submitted on this Invoice and allocate them to the appropriate federal year. This form must be attached and uploaded with the HHS Invoice for contracts -sub budgets that are CSBG federally funded for the months of October, November and December. | ||||
| This back up document is required for CSBG contracts in HHS Financials that have the following budget codes listed on the Sub Budget: | ||||
| NDA | 9811/6780/005 | |||
| Fatherhood | 9812/6780/005 | |||
| Adolescent Literacy | 9813/6780/005 | |||
| Services for Immigrant Families | 9814/6780/005 | |||
| Literacy NYCALI | 9920/6780/005 | |||
| Instructions: | ||||
| 1) Fill out the top portion of the form highlighted in yellow with the information from the HHS Invoice- ID#, HHS Sub Budget Amount, Sub Budget Codes and the Invoice To and From date. To view a sample of the fields on an HHS Invoice, see below tab (Sample HHS Invoice Fields). | ||||
| 2) Enter the HHS Invoice Amounts for each category from HHS Financials (Column 1) in the fields highlighted in yellow. The totals in grey are auto populated. The HHS Invoice Amount in this column must match the Invoice amounts being submitted in HHS Accelerator. | ||||
| 3) To enter the amounts in Expenses For the Federal Year Ending September 30th (Column 2) itemize expenses from the general ledger with service invoice dates, delivery dates and payroll dates ending September 30th. Enter the amounts in the fields highlighted in yellow. Column 3 is auto populated Column 1- Column 2 = Column 3. Attach this form and upload it with the October, November and December HHS Invoices. | ||||
| ID# | HHS Sub Budget Amount | |||
| HHS Sub Budget -Budget Codes with CSBG Funding | HHS Invoice: From and To Date | |||
| Column 1 | Column 2 | Column 3 | ||
| Budget Summary | HHS - Invoice Amount | Expenses for the Federal Year ending September 30th | Expenses for the Federal Year starting October 1st. | |
| Total City Funded Budget | Category | $0.00 | $0.00 | $0.00 |
| Total Salary and Fringe | $0.00 | $0.00 | $0.00 | |
| Total Salary | $0.00 | |||
| Total Fringe | $0.00 | |||
| Total OTPS | $0.00 | $0.00 | $0.00 | |
| Operations, Support and Equipment | $0.00 | |||
| Utilities | $0.00 | |||
| Professional Services | $0.00 | |||
| Rent and Occupancy | $0.00 | |||
| Contracted Services | $0.00 | |||
| Total Indirect Costs | $0.00 | |||
| Note: Contracts that have CSBG federal funds are Neighborhood Development Areas (NDA), Fatherhood, Immigration, and Literacy. The CSBG funded sub budgets in HHS will reflect a budget code. Check the list of budget codes with CSBG funds to determine if this form is necessary. If you are not sure which contracts and sub budgets are federally funded please reach out to cafdhelp@dycd.nyc.gov. | ||||
| THIS FORM IS FOR CSBG FUNDED CONTRACTS. IT MUST BE UPLOADED WITH THE OCTOBER, NOVEMBER AND DECEMBER INVOICES. IT MUST ALSO BE UPLOADED WITH AN INVOICE SUBMITTED FOR MULTIPLE MONTHS THAT CROSS THE FEDERAL FISCAL YEAR SEPTEMBER-OCTOBER. EXAMPLE: AN HHS INVOICE WITH AN INVOICE PERIOD FROM JULY 1 TO DECEMBER 30TH. | ||||
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