jagomart
digital resources
picture1_Excel Sheet Download 31106 | Room And Equipment Booking User Stories


 484x       Filetype XLSX       File size 0.04 MB       Source: www.hertfordshire.gov.uk


File: Excel Sheet Download 31106 | Room And Equipment Booking User Stories
sheet 1 events booking story id objective user story moscow users business success criteria servicefmeasy size my comments service comments 1 room booking create new rooms must as a user ...

icon picture XLSX Filetype Excel XLSX | Posted on 08 Aug 2022 | 3 years ago
Partial file snippet.
Sheet 1: Events Booking
Story ID Objective User Story MoSCoW Users Business Success criteria Service/Fmeasy Size My comments Service comments
1 Room booking Create new rooms Must As a user I want to be able to be able to view all rooms in order to know which are available As a business I want to be able to add new rooms to the system in order to keep the room booking system updated Ability for super users to create new rooms on the room booking system All


2 Room booking Edit room information Must As a user I want to be able to see up to date information on the room in order to decide if it meets my requirements As a business I want to be able to edit the room information in the room booking system in order to keep the information up to date Ability for super users to edit room information in the room booking system
1. Ability to provide the following information: Building address, driections, facilities available, additional equipment, if there's a working phone, conference call facilities, wi-fi availability, IT equipment availability, scopia facilities, suitability for projectors etc.
All


3 Room booking Edit room cost for external bookings Must
As a business I want o be able to set the cost of the room for external bookings in order to inform external users of the cost Ability to edit the room cost in the booking system Libs/HALs


4 Room booking Discount for multiple room bookings Must
As a business I want to be able to offer a discount for users booking multiple rooms at once in order to encourage users to book rooms Ability to offer a discount for multiple room bookings Libs/HALs


5 Room booking Restrict room booking to service Should
As a business I want to be able to restrict who can view and book rooms based on their service in order to control who can make a room booking Ability to restrict room booking to a service (e.g. HALs) HALs


6 Room booking Provide how to get here information Must
As a business I want to be able to provide 'how to get to the location' information in order for users to be able to easily find the location Ability for super users to provide 'how to get to the location' information All


7 Room booking Provide terms and conditions for each room booking Should
As a business I want to be able to provide the terms and conditions for each room in order to inform the user before they book the room Ability to provide terms and conditions for each room booking Libs/HALs


8 Room booking Provide room layout options Should
As a business I want to provide the room layout options available for the room to the users in order to let them know how the room can be set up Ability to provide room layout options for the room All (exc. Libs)


9 Room booking Upload room layout map Should
As a business I want to be able to provide a room layout map to the user in order for them to see what the standard room set up looks like Ability to provide a room layout map All (exc. Libs)


10 Room booking Upload room photo Should
As a business I want to be able to provide a photo of the room in order to show the user what the room looks like Ability to provide a photo of the room All


11 Room booking Delete rooms Must As a user I want to be able to be able to view all rooms in order to know which are available As a business I want to be able to delete rooms that are no longer available in order to keep the available rooms up to date Ability for super users to delete rooms on the room booking system All


12 Room booking Edit room availability Must As a user I want to easily see when the room is available to book in order to make a booking As a business I want to be able to easily edit the room availability in order to let users know when they can book the rooms Ability for super users to easily edit the room availability on the room booking system All


13 Room booking Display room availability Must As a user I want to easily see which rooms are available to book in order to book an appropriate room
Ability for super users to clearly display room availability All


14 Room booking Display room information Must As a user I want to see the room information in order to decide if the room is appropriate or not
Ability for the user to see the room information All


15 Room booking Display room terms and conditions Must
As a business I want to be able to display the terms and conditions for each room in order to inform the user before they book the room Ability to display terms and conditions for each room booking Libs/HALs


16 Room booking Display room cost Must
As a business I want to be able to display the cost of the room for external bookings in order to inform external users of the cost Ability to display the room cost in the booking system Libs/HALs


17 Room booking Display how to get here information Must As a user I want to see 'how to get to the location' information in order to easily find the location
Ability for the user to see 'how to get to the location' information All


18 Room booking Display room layout map Should As a user I want to be able to see a map of the room layout in order to decide if it needs to be changed or not
Ability for the user to see a map of the room layout All


19 Room booking Display room photo Should As a user I want to be able to see a photo of the room in order to decide if I want to book or not
Ability for the user to see a photo of the room All


20 Room booking Search by date of room booking Must As a user I want to be able to search for available rooms by date in order to easily see which rooms are available
Ability for users to search for available rooms by date All


21 Room booking Search by time of room booking Must As a user I want to be able to search for available rooms by time in order to easily see which rooms are available
Ability for users to search for available rooms by time All


22 Room booking Search by number of users for the room Must As a user I want to be able to search for available rooms by number of users for the room in order to easily see which rooms are available
Ability for users to search for available rooms by number of users All


23 Room booking Search by location of room booking Must As a user I want to be able to search for all available rooms by location in order to easily see which rooms are available
Ability for users to search for all available rooms by location All


24 Room booking Search by all fields Must As a user I want to be able to search using all these fields simultaneously in order to easily see which rooms are available
Ability for users to search for available rooms using all these fields simultaneously All


25 Room booking Room booking calendar Should As a user I want to be able to see the availabilty of all rooms at a location on a calendar by date in order to check the availability and book a room As a business I want to be able to see the availability of all rooms at a location on a calendar by date in order to check the availabilty and book a room Ability to see the availability of all rooms at a location on a calendar by date and book as required
1. Ability to easily see all rooms at a location at a glance
2. Ability to enter a date to see availability in the calendar
3. Ability to search by room capacity in order to only see suitable rooms in the calendar
4. Ability to easily scroll from day to day in the calendar
All


139 Room booking Booking summary in calendar Must As a user I want to be able to see a summary of the existing room bookings in the calendar in order to see what the room is booked for and who has made the booking
Ability to show a summary of the room booking in the calendar
1. Displaying the following: Title of room booking, Name and Contact information for person that made the booking
All (exc. Libs/HALs)


26 Room booking Make a private room booking Should As a user I want to be able to make a private room booking in order to hide details from other users
Ability to make a private room booking- HALS to hide all information for both internal and external not to see any information All


143 Room booking Make a provisional booking Should As a user I want to be able to make a provisional room booking when I may need to use a room however other users may be able to use the room if not required in order to make best use of resources
Ability to make a provisional room booking



27 Room booking Capture purpose of room booking Must
As a business I want to be able to capture the purpose of the room booking in order to know what the room is being used for Ability to capture the purpose of the room booking All


28 Room booking Capture reason for room booking Should
As a business I want to be able to capture the reason for the room booking in order to know what the room is going to be used for Ability to capture the reason for the room booking:
HALS- Corporate training days, company/client meetings, society user meetings, society/company AGMs, sociey information drop in events
All


29 Room booking Capture type of group for room booking Won't
As a business I want to be able to capture the type of group for the room booking in order to know what the room is being used for Ability to capture the type of group for the room booking- type of external organisation for Libraries (see T&C's) Libs


30 Room booking Capture special requirements Must
As a business I want to be able to capture the users special requirements for the room booking in order to see if they require assistance Ability to capture the users special requiements All


31 Room booking Capture room layout Must
As a business I want to be able to capture the room layout for the booking in order to arrange for the room layout to be changed in preparation for the booking Ability to capture the required room layout (from the available options) for the booking- not suitable for Libraries All (exc. Libs)


134 Room booking Capture number of attendees Must
As a business I want to be able to capture the number of attendees for the room booking in order to know what the room is being used for Ability to capture the number of attendees All


135 Room booking Capture social media handle Must
As a business I want to be able to capture the users social media handle in order to promote the event on social media Ability to capture the users social media handle- if they wish their event to be promoted on social media Libs/HALs


32 Room booking Capture name of lead user Must
As a business I want to be able to capture the lead user name for the room booking in order to know who made the booking Ability to capture the lead user name for the room booking All


33 Room booking Capture if user is external Should
As a business I want to capture if the user is external in order to collect additional information from them Ability to capture if the user is external or not Libs/HALs


34 Room booking Capture organisation of lead user (if external) Must
As a business I want to be able to capture the lead user organisation (if external) for the room booking in order to know who made the booking Ability to capture the lead user organisation (if external) for the room booking Libs/HALs


35 Room booking Capture type of external organsiation Should
As a business I want to capture the type of external organisation in order to apply different charges to their room booking Ability to capture type of external organisation for room booking
HALS- Not for profit organisations and Profit making organisations
Libs/HALs


36 Room booking Capture phone number of lead user Must
As a business I want to be able to capture the lead user phone number for the room booking in order to contact them if required Ability to capture the lead user phone number for the room booking All


37 Room booking Capture email of lead user Must
As a business I want to be able to capture the lead user email address for the room booking in order to contact them if required Ability to capture the lead user email address for the room booking All


38 Room booking Provide certificate of public liability insurance Must
As a business I want to be able to capture the certificate of public liability insurance (if external) in order to have evidence that they are covered Ability for the user to provide their certificate of public liability insurance (if external) as an upload to the booking system Libs/HALs


39 Room booking Confirm validity of insurance Must
As a business I want users to confirm that their public liability insurance in valid after uploading in order to reduce errors Ability for the user to confirm that their public liability insurance upload is valid Libs/HALs


40 Room booking Hold room booking for service to check Should
As a business I want to be able to hold a room booking for the service to check before confirming the booking in order to check the insurance and reason for booking Ability to hold a room booking while the service check the insurance and reason for booking to authorise Libs/HALs


41 Room booking Request public liability insurance from HCC Must
As a business I want to be able to provide public liability insurance (if external) at an additional charge of 10% in order to ensure they are covered Ability to provide public liability insurance for room bookings- 10% additional charge for Libraries and HALS Libs/HALs


42 Visitor Capture name of visitor Must
As a business I want to be able to capture the name of external visitors in order to inform the location reception Ability to capture the name of external visitors- not suitable for Libraires and HALS All (exc. Libs/HALs)


43 Visitor Capture phone number of visitor Must
As a business I want to be able to capture the phone number of external visitors in order to inform the location reception Ability to capture the phone number of external visitors All (exc. Libs/HALs)


44 Visitor Capture email of visitor Must
As a business I want to be able to capture the email address of external visitors in order to inform the location reception Ability to capture the email address of external visitors All (exc. Libs/HALs)


45 Visitor Capture organisation of visitor Must
As a business I want to be able to capture the organisation of external visitors in order to inform the location reception Ability to capture the organisation of external visitors All (exc. Libs/HALs)


46 Visitor Capture special requiements of visitor Must
As a business I want to be able to capture the special requirements of external visitors in order to inform the location reception Ability to capture the special requirements of external visitors All (exc. Libs/HALs)


47 Visitor Capture arrival date and time of visitor Must
As a business I want to be able to capture the arrival date and time of external visitors in order to inform the location reception Ability to capture the arrival date and time of external visitors All (exc. Libs/HALs)


48 Visitor Capture departure date and time of visitor Must
As a business I want to be able to capture the departure time and date of external visitors in order to inform the location reception Ability to capture the departure date and time of external visitors All (exc. Libs/HALs)


49 Visitor Add another visitor Must
As a business I want users to be able to add multiple external visitors in order to inform the location reception Ability to add multiple external visitors All (exc. Libs/HALs)


50 Visitor Delete a visitor Must
As a business I want users to be able to remove external visitors added in error in order to inform the location reception Ability to remove external visitors added in error All (exc. Libs/HALs)


51 Visitor Edit a visitor Must
As a business I want users to be able to edit external vistors details in order to inform the location reception Ability to edit external visitor details All (exc. Libs/HALs)


52 Room booking Book room Must
As a business I want users to be able to book the required room in order for them to self-serve Ability for users to book required room All


53 Room booking Book multiple rooms Must
As a business I want users to be able to book multiple rooms at once in order for them to self-serve Ability for users to book multiple rooms at once All


54 Room booking Book reoccuring meeting rooms Must
As a business I want users to be able to book reoccurring meeting rooms for regular meetings in order to save users having to book each room seperatly Ability for users to book reoccurring meeting rooms for regular meetings (e.g. monthly one to one meetings) All


55 Room booking Book room on behalf of someone else Should As a user I want to be able to book a room on behalf of someone else in order to adminsiter the room booking for someone
Ability to book a room on behalf of someone else All


56 Room booking Temporarily hold rooms during booking Must
As a business I want to temporarily hold rooms during the booking process in order to prevent other users booking them Ability to temporarily hold room bookings during the booking process- hold for 30 mins All


57 Room booking Remove unavailable rooms Must
As a business I want to be able to remove unavailable rooms once booked in order to only display available rooms Ability to remove unavailable rooms once booked All


58 Room booking View room bookings Should As a user I want to be able to view my room bookings in order to check my booking
Ability for users to view room bookings All


59 Room booking Cancel room booking Should As a user I want to be able to cancel room bookings in order to remove them if no longer required
Ability for users to cancel room bookings All


60 Room booking Change room booking Should As a user I want to be able to change room bookings in order to amend if required
Ability for userss to change room bookings All


61 Visitor Change visitor details Must As a uerI want to be able to change visitor details in order to be able to amend if required
Ability for users to change visitor details All (exc. Libs/HALs)


62 Equipment booking Create new equipment Must As a user I want to be able to be able to view all equipment in order to know what is available As a business I want to be able to add new equipment to the system in order to keep the system updated Ability for super users to create new equipment on the room booking system All


63 Equipment booking Edit equipment information Must As a user I want to be able to see up to date information on the equipment in order to decide if it meets my requirements As a business I want to be able to edit the equipment information in the room booking system in order to keep the information up to date Ability for super users to edit equipment information in the room booking system All


64 Equipment booking Edit equipment cost for external bookings Must
As a business I want to be able to set the cost of the equipment for external bookings in order to inform external users of the cost Ability to edit the equipment cost in the booking system Libs/HALs


65 Equipment booking Discount for multiple equipment bookings Must
As a business I want to be able to offer a discount for users booking multiple equipment at once in order to encourage users to book equipment Ability to offer a percentage discount for multiple equipment bookings Libs/HALs


66 Equipment booking Restrict equipment booking to service Should
As a business I want to be able to restrict who can view and book equipment based on their service in order to control who can make a room booking Ability to restrict equipment booking to a service (e.g. HALs) Libs/HALs


67 Equipment booking Provide terms and conditions for each equipment booking Should
As a business I want to be able to provide the terms and conditions for each equipment in order to inform the user before they book the equipment Ability to provide terms and conditions for each equipment booking Libs/HALs


68 Equipment booking Upload equipment photo Should
As a business I want to be able to provide a photo of the equipment in order to show the user what the equipment looks like Ability to provide a photo of the equipment All


69 Equipment booking Delete equipment Must As a user I want to be able to be able to view all equipment in order to know what is available As a business I want to be able to delete equipment that is no longer available in order to keep the available equipment up to date Ability for super users to delete equipment on the room booking system All


70 Equipment booking Edit equipment availability Must As a user I want to easily see when the equipment is available to book in order to make a booking As a business I want to be able to easily edit the equipment availability in order to let users know when they can book the equipment Ability for super users to easily edit the equipment availability on the room booking system All


71 Equipment booking Display equipment availability Must As a user I want to easily see which equipment is available to book in order to book the appropriate equipment
Ability to clearly display equipment availability to users All


72 Equipment booking Display equipment information Must As a user I want to see the equipment information in order to decide if the equipment is appropriate or not
Ability for the user to see the equipment information All


73 Equipment booking Display equipment terms and conditions Must
As a business I want to be able to display the terms and conditions for each equipment in order to inform the user before they book the equipment Ability to display terms and conditions for each equipment booking Libs/HALs


74 Equipment booking Display equipment cost Must
As a business I want to be able to display the cost of the equipment for external bookings in order to inform external users of the cost Ability to display the equipment cost in the booking system Libs/HALs


75 Equipment booking Display equipment photo Should As a user I want to be able to see a photo of the equipment in order to decide if I want to book or not
Ability for the user to see a photo of the equipment All


76 Equipment booking Capture title for equipment booking Must
As a business I want to be able to capture the purpose of the equipment booking (if not tied to a room booking) in order to know what the equipment is being used for (otherwise purpose will be the same as the room booking) Ability to capture the purpose of the equipment booking- if not tied to a room booking All


77 Equipment booking Capture name of lead user Must
As a business I want to be able to capture the lead user name for the equipment booking in order to know who made the booking Ability to capture the lead user name for the equipment booking All


78 Equipment booking Capture if user is external Must
As a business I want to capture if the user is external in order to collect additional information from them Ability to capture if the user is external or not Libs/HALs


79 Equipment booking Capture organisation of lead user (if external) Must
As a business I want to be able to capture the lead user organisation (if external) for the equiment booking in order to know who made the booking Ability to capture the lead user organisation (if external) for the equipment booking Libs/HALs


80 Equipment booking Capture type of external organsiation Should
As a business I want to capture the type of external organisation in order to apply different charges to their equipment booking Ability to capture type of external organisation for equipment booking
HALS- Not for profit organisations and Profit making organisations
Libs/HALs


81 Equipment booking Capture phone number of lead user Must
As a business I want to be able to capture the lead user phone number for the equipment booking in order to contact them if required Ability to capture the lead user phone number for the equipment booking All


82 Equipment booking Capture email of lead user Must
As a business I want to be able to capture the lead user email address for the equipment booking in order to contact them if required Ability to capture the lead user email address for the equipment booking All


83 Equipment booking Book equipment Must
As a business I want users to be able to book required equipment in order for them to self-serve Ability for users to book required equipment All


84 Equipment booking Book multiple equipment Must
As a business I want users to be able to book multiple equipment at once in order for them to self-serve Ability for users to book multiple equipment at once All


85 Equipment booking Book equipment on behalf of someone else Should As a user I want to be able to book equipment on behalf of someone else in order to adminsiter the equipment booking for someone
Ability to book equipment on behalf of someone else All


86 Equipment booking Temporarily hold equipment during booking Must
As a business I want to temporarily hold equipment during the booking process in order to prevent other users booking them Ability to temporarily hold equipment bookings during the booking process All


87 Equipment booking Remove available equipment Must
As a business I want to be able to remove unavailable equipment once booked in order to only display available rooms Ability to remove unavailable equipment once booked All


88 Equipment booking View equipment bookings Should As a user I want to be able to view my equipment bookings in order to check my booking
Ability for users to view equipment bookings All


89 Equipment booking Cancel equipment booking Should As a user I want to be able to cancel equipment bookings in order to remove them if no longer required
Ability for users to cancel equipment bookings All


90 Equipment booking Change equipment booking Should As a user I want to be able to change equipment bookings in order to amend if required
Ability for userss to change equipment bookings All


91 System Book both rooms and equipment Must
As a business I want users to be able to book required equipment and rooms at the same time in order for them to self-serve Ability for users to book required equipment and rooms at the same time All


92 Equipment booking Search by date of equipment booking Must As a user I want to be able to easily search for all available equipment by date in order to see what equipment is available
Ability to easily search for all available equipment by date All


136 Equipment booking Search by time of equipment booking Must As a user I want to be able to easily search for all available equipment by time in order to see what equipment is available
Ability to easily search for all available equipment by time All


137 Equipment booking Search by location of equipment booking Must As a user I want to be able to easily search for all available equipment by location in order to see what equipment is available
Ability to easily search for all available equipment by location All


138 Equipment booking Search by all fields Must As a user I want to be able to search using all these fields simultaneously in order to easily see which rooms are available
Ability for users to search for available rooms using all these fields simultaneously All


93 Equipment booking Equipment booking calendar Should As a user I want to be able to see the availabilty of all equipment at a location on a calendar by date in order to check the availability and book the equipment As a business I want to be able to see the availability of all equipment at a location on a calendar by date in order to check the availabilty and book the equipment Ability to see the availability of all equipment at a location on a calendar by date and book
1. Ability to easily see all equipment at a location at a glance
2. Ability to enter a date to see availability in the calendar
3. Ability to easily scroll from day to day in the calendar
All


94 Equipment booking Equipment summary in calendar Must As a user I want to be able to see a summary of the existing equipment bookings in the calendar in order to see what the equipment is booked for and who has made the booking
Ability to show a summary of the equipment booking in the calendar
1. Displaying the following: Title of equipment booking, Name and Contact information for person that made the booking
All (exc. Libs/HALs)


95 Refreshments Create new refreshments Should As a user I want to be able to be able to view all refreshments in order to know what is available As a business I want to be able to add new refreshments to the system in order to keep the system updated Ability to create new equipment on the room booking system All


96 Refreshments Edit refreshment information Should As a user I want to be able to see up to date information on the refreshments in order to decide if it meets my requirements As a business I want to be able to edit the refreshment information in the system in order to keep the information up to date Ability to edit equipment information in the room booking system All


97 Refreshments Edit refreshments cost Should
As a business I want to be able to set the cost of the refreshments for external bookings in order to inform external users of the cost Ability to edit the refreshments cost in the booking system All (exc. Libs/HALs)


98 Refreshments Delete refreshments Should As a user I want to be able to be able to view all refershments in order to know what is available As a business I want to be able to delete refreshments that are no longer available in order to keep the available refreshments up to date Ability to delete equipment on the room booking system All (exc. Libs/HALs)


99 Refreshments Edit refreshment availability Should As a user I want to easily see when the refreshments are available to book in order to make a booking As a business I want to be able to easily edit the refreshments availability in order to let users know when they can book the refreshments Ability to easily edit the refreshment availability on the system All (exc. Libs/HALs)


100 Refreshments Display refreshment availability Should As a user I want to easily see which refreshments are available to book in order to book the appropriate refreshments
Ability to clearly display equipment availability All (exc. Libs/HALs)


101 Refreshments Display refreshment information Should As a user I want to see the refreshment information in order to decide if the refreshments are appropriate or not
Ability for the user to see the refreshment information All (exc. Libs/HALs)


102 Refreshments Display refreshments cost Should
As a business I want to be able to display the cost of the refreshments for external bookings in order to inform external users of the cost Ability to display the refreshments cost in the booking system All (exc. Libs/HALs)


103 Refreshments Book refreshments Should
As a business I want users to be able to book required refreshments in order for them to self-serve Ability for users to book required refreshments All (exc. Libs/HALs)


104 Refreshments Book multiple refreshments Should
As a business I want users to be able to book multiple refreshments at once in order for them to self-serve Ability for users to book multiple refreshments at once All (exc. Libs/HALs)


105 Sytem Internal single sign in Should As an internal user I want the sytem to automatically sign me into the system using single sign on in order to save logging in
Ability for internal users to automatically sign into the system using single sign in All


106 System External create account Should As an external user I want to be able to create an account in order to log back in to view and amend bookings
Ability for external users to create an account Libs/HALs


107 Sytem External log in Should As an external user I want to be able to log into my account in order to view and amend bookings
Ability for external users to log into their account Libs/HALs


108 System Capture cost centre for internally chargeable bookings Should
As a business I want to be able to capture the cost centre for internal chargable bookings in order to process payments Ability to capture cost centre for internal chargable bookings All


109 System Automatically invoice cost centre Should
As a business I want to be able to automatically invoice the cost centre for chargable bookings in otder to process payments Ability to automatically invoice cost centres for internal chargable bookings All


110 System Approve external businesses for invoices Must
As a business I want to be able to approve external businesses that can pay via invoice in order to restrict which businesses can pay via invoice Ability to approve businesses that can pay via invoice Libs/HALs


111 System Pay for booking by credit/debit card online Should As a user I want to be able to pay for my booking online using my credit/debit card in order to complete my booking As a business I want users to be able to pay for their bookings online in order for them to self-serve their booking Ability to use a credit/debit card to pay for bookings online Libs/HALs


112 System Pay for booking via invoice Should As a user I want to be able to pay for my booking via an invoice in order to complete my booking As a business I want users to be able to pay for their booking via an invoice in order for them to self-serve their booking Ability to pay for booking via an invoice Libs/HALs


113 System Pay for bookings using chip and pin Should As a user I want to be able to pay for my booking using chip and pin (in person) in order to complete my booking As a business I want users to be able to pay for their booking using chip and pin (in person) in order to complete their booking Ability to pay for booking using chip and pin Libs/HALs


114 System Pay for bookings using cash Should As a user I want to be able to pay for my booking using cash (in person) in order to complete my booking As a business I want users to be able to pay for their booking using cash (in person) in order to complete their booking Ability to pay for booking using cash Libs/HALs


115 System Hold booking until 48 hours before the booking to make payment in person Should As a user I want the system to hold my booking in order to allow me to pay for the booking in person As a business I want to be able to hold the booking until 48 hours before the booking in order to provide an opportunity for the user to pay for their booking in person Ability to hold a booking until 48 hours before the booking to allow the user to pay in person Libs/HALs


116 System Integrate with Civica Must
As a business I want the system to automatically integrate with Civica in order to process payments Ability to automatically integrate with civica to process payments Libs/HALs


117 System Integrate with Outlook calendars Should As a user I want the option to automatically add the room and/or equipment booking to my and other attendees outlook calendar in order to block the time out in diaries as a reminder
Ability to automatically add the room and/or equipment booking to my and other invitees outlook calendar All


118 System View mine and others Outlook calendar Should As a user I want to be able to see my and others Outlook calendars in order to arrange room bookings that everyone can attend
Ability to view my and others Outlook calendars to arrange room bookings All (exc. Libs/HALs)


119 Notification Email confirmation of room booking Must As a user I want to receive an email confirmation of my room booking in order to have reassurance of my booking
Ability for the user to receive an email confirmation of their room booking All


120 Notification Email reminder of room booking Must As a user I want to receive two email reminders 10 working days and 1 working day before room booking in order to remind me of my booking As a business I want to receive two email reminders 10 working days and 1 working day before room booking in order to remind the service of the users booking Ability to send user and service automated reminder emails 10 working days and one working day before room booking All


121 Notification Email confirmation of equipment booking Must As a user I want to receive an email confirmation of my equipment booking in order to have reassurance of my booking
Ability for the user to receive an email confirmation of their equipment booking All


122 Notification Email reminder of equipment booking Must As a user I want to receive two email reminders 10 working days and 1 working day before equipment booking in order to remind me of my booking As a business I want to receive two email reminders 10 working days and 1 working day before equipment booking in order to remind the service of the users booking Ability to send user and service automated reminder emails 10 working days and one working day before equipment booking All


123 Notification Email confirmation of both room and equipment booking Must As a user I want to receive an email confirmation of my room and equipment booking in order to have reassurance of my booking
Ability for the user to receive an email confirmation of their room and equipment booking All


124 Notification Email reminder of both room and equipment booking Must As a user I want to receive two email reminders 10 working days and 1 working day before room and equipment booking in order to remind me of my booking As a business I want to receive two email reminders 10 working days and 1 working day before room and equipment booking in order to remind the service of the users booking Ability to send user and service automated reminder emails 10 working days and one working day before room and equipment booking All


125 Notification Email confirmation of room cancellation Should As a user I want to receive an email confirmation of my room cancellation in order to have reassurance of my cancellation As a business I want to receive an email confirmation of room cancellations in order to know which have been cancelled and process refunds if required Ability for the user and service to receive an email confirmation of their room cancellation
1. Reminder for the service to process a refund if paid
All


126 Notification Email confirmation of equipment cancellation Should As a user I want to receive an email confirmation of my equipment cancellation in order to have reassurance of my cancellation As a business I want to receive an email confirmation of equipment cancellations in order to know which have been cancelled and process refunds if required Ability for the user to receive an email confirmation of their equipment cancellation
1. Reminder for the service to process a refund if paid
All


127 Notification Email confirmation of change to room booking Should As a user I want to receive an email confirmation of my room change in order to have reassurance of my change
Ability for the user to receive an email confirmation of their room change All


128 Notification Email confirmation of change to equipment booking Should As a user I want to receive an email confirmation of my equipment change in order to have reassurance of my change
Ability for the user to receive an email confirmation of their equipment change All


129 Notification Email location reception with external visitor information Must
As a business I want the system to automatically send an email summary of the visitor details to the location reception in order to inform them of the visitor details Ability to send an automated email summary of external visitors to room location reception- not for Libraries All (exc. Libs/HALs)


130 Notification Follow up feedback email for room booking Should
As a business I want to be able to receive feedback on the room booking in order to identify improvements Ability to send an automated feedback email after the room booking date All


131 Notification Follow up feedback email for equipment booking Should
As a business I want to be able to receive feedback on the equipment booking in order to identify improvements Ability to send an automated feedback email after the equipment booking date All


132 Notification Follow up feedback email for both room and equipment booking Should
As a business I want to be able to receive feedback on the room and equipment booking in order to identify improvements Ability to send an automated feedback email after the room and equipment booking date All


133 Notification Email service when non-directly bookable room requested Must
As a business I want the facilities team to receive an automated email when a non-directly bookable room has been requested in order to approve/reject the request Ability to send an automated email when a user books a non-directly bookable room All (exc. Libs/HALs)


140 Notification Email reception visitor information Must
As a business I want the visitor information to be automatically emailed to the venue reception in order to inform them of external visitors Ability to send an automated email with visitor information to the venue reception All (exc. Libs/HALs)


141 System Room booking authorisation Must
As a business I want to be able to lock rooms down that have to be authorised to book by a designated recipient in order to control who can book the rooms Ability to lock down rooms that have to be autorised by a designated recipient
1. Toggle rooms as locked down/unlocked
2. Provide email address of designated authoriser
3. Send automated email to authoriser for sign off of requested room booking
4. Allow authoiser to either accept or reject the room booking request
5. Send an automated email to the requestor of the room to inform them if their request has been accepted/rejected
All (exc. Libs/HALs)


142 System Report All functionality Must
As a business I want to receive an automated report of everything held in the room and equipment booking on a weekly basis in order to keep track of all room and equipment bookings Ability to send an automated report of everything held in the room and equipment booking system to service inboxes All (exc. Libs/HALs)


144 Room booking Prevent large rooms being booked by small groups Should
As a business I want to prevent large rooms being booked for use by small groups in order to ensure more efficent use of facilities Ability to prevent large meeting rooms being booked by small groups
1. Administrators to set minimum number of users
2. Sytem prevents bookings below minimum number of users
All (exc. Libs/HALs)


145 Notification Notify all users of room closure Should
As a business I want to be able to close a room to make unavailable and automatically notify all users booked in the room in order to save informing users manually Ability to close a room for a period of time or indefinately and inform all users booked in the room automatically
1. Select room to close
2. Select start and end date of closure or close from a date indefinately
3. Send an automated email to all users booked in the room during the closure
All (exc. Libs/HALs)



The words contained in this file might help you see if this file matches what you are looking for:

...Sheet events booking story id objective user moscow users business success criteria servicefmeasy size my comments service room create new rooms must as a i want to be able view all in order know which are available add the system keep updated ability for super on edit information see up date decide if it meets requirements provide following building address driections facilities additional equipment there s working phone conference call wifi availability scopia suitability projectors etc cost external bookings o set of inform libshals discount multiple offer at once encourage book restrict should who can and based their control make eg hals how get here location easily find terms conditions each before they layout options let them exc libs upload map what standard looks like photo show delete that no longer when is display an appropriate clearly or not needs changed search by time number fields using these simultaneously calendar availabilty check required glance enter capacity only s...

no reviews yet
Please Login to review.