University of Washington Records Retention Schedule
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Version 2.19 (June 2022)
                                     This schedule applies to: University of Washington
                                     Scope of records retention schedule
                                     This records retention schedule authorizes the destruction/transfer of the public records of the University of Washington relating to the unique functions of the
                                     university. The schedule is to be used in conjunction with the  State Government General Records Retention Schedule (SGGRRS),  which authorizes the
                                     destruction/transfer of public records common to all state agencies.
                                     Disposition of public records
                                     Public records covered by records series within this records retention schedule (regardless of format) must be retained for the minimum retention period as
                                     specified in this schedule. Washington State Archives strongly recommends the disposition of public records at the end of their minimum retention period for the
                                     efficient and effective management of state resources.
                                     Public records designated as “Archival (Permanent Retention)” must not be destroyed. Records designated as “Archival (Appraisal Required)” must be appraised
                                     by the Washington State Archives before disposition. Public records must not be destroyed if they are subject to ongoing or reasonably anticipated litigation and
                                     must be managed in accordance with the agency’s policies and procedures for legal holds. Public records must not be destroyed if they are subject to an existing
                                     public records request in accordance with chapter 42.56 RCW and must be managed in accordance with the agency’s policies and procedures for public records
                                     requests.
                                     Revocation of previously issued records retention schedules
                                     All previously issued records retention schedules to the University of Washington (excluding U.W. Medicine) are revoked. The University of Washington must
                                     ensure that the retention and disposition of public records is in accordance with current, approved records retention schedules. 
                                     Authority
                                     This records retention schedule was approved by the State Records Committee in accordance with RCW 40.14.050 on June 1, 2022.
                                                                                        Signature on File                                                                                                                                                                                                         -                                                                                                                                              Signature on File                                                                                                                                                                    Signature on File
                                                  ___________________________________________________________________________________________________________________________________________________________                          ___________________________________________________________________________________________________________________________________________________________                          ___________________________________________________________________________________________________________________________________________________________                           ___________________________________________________________________________________________________________________________________________________________
                                                                                  For the State Auditor:                                                                                                                                                        For the Attorney General:                                                                                                                              For the Office of Financial Management:                                                                                                                                                                                    Acting State Archivist:
                                                                                                                Al Rose                                                                                                                                                              Suzanne Becker                                                                                                                                                                               Cheri Keller                                                                                                                                                                      Terry Badger 
                                                                                                                   University of Washington Records Retention Schedule
                                                                                                                                                       Version 2.19 (June 2022)
                                                                                 REVISION HISTORY
           Version       Date of Approval                                                         Extent of Revision
             1.0          June 6, 2012       Consolidation of all existing disposition authorities (with some minor revisions).
             1.1       September 5, 2012     Minor revisions.
             1.2       December 5, 2012      Minor revisions (especially to Grant and Contract Accounting, Intercollegiate Athletics, and Payroll sections).
             1.3         March 6, 2013       Minor revisions.
             1.4          June 5, 2013       Minor revisions.
             1.5       September 4, 2013     Minor revisions.
             1.6         March 5, 2014       Minor revisions.
             1.7          June 4, 2014       Minor revisions.
             1.8       September 3, 2014     Minor revisions.
             1.9       December 3, 2014      Minor revisions.
             1.10       March 12, 2015       Minor revisions.
             1.11      September 2, 2015     Minor revisions.
             1.12      December 2, 2015      Minor revisions.
             1.13        March 2, 2016       Minor revisions.
             1.14        June 29, 2016       Minor revisions.
             1.15      September 7, 2016     Minor revisions.
             1.16      December 7, 2016      Minor revisions.
             1.17        March 1, 2017       Minor revisions.
             1.18        June 14, 2017       Minor revisions.
             2.0       September 6, 2017     Minor revisions.
             2.1          April 4, 2018      Minor revisions.
                                                                                                                 University of Washington Records Retention Schedule
                                                                                                                                                     Version 2.19 (June 2022)
             2.2        August 1, 2018      Minor revisions.
             2.3        October 3, 2018     Minor revisions.
             2.4       December 5, 2018     Minor revisions.
             2.5       February 6, 2019     Minor revisions.
             2.6         April 3, 2019      Minor revisions.
             2.7          June 5, 2019      Minor revisions.
             2.8        August 7, 2019      Minor revisions.
             2.9        October 2, 2019     Minor revisions.
            2.10       December 4, 2019     Minor revisions.
            2.11       February 5, 2020     Minor revisions.
            2.12          June 3, 2020      Minor revisions.
            2.13        August 5, 2020      Minor revisions.
            2.14       December 2, 2020     Minor revisions.
            2.15       February 3, 2021     Minor revisions.
            2.16          June 2, 2021      Minor revisions.
            2.17       February 2, 2022     Minor revisions.
            2.18         April 6, 2022      Minor revisions.
            2.19          June 1, 2022      Minor revisions.
           For assistance and advice in applying this records retention schedule, please contact the University of Washington’s Records Officer or Washington State Archives at: recordsmanagement@sos.wa.gov 
    Contents
    UW General Schedule Dentistry Clinic....................................................................................................................................................................................................9
    UW General Schedule Section 2 Environmental Health & Safety/Facilities Services...........................................................................................................................10
    UW General Schedule Section 3 Curriculum Records...........................................................................................................................................................................13
    UW General Schedule Section 4 Materials That May Be Disposed of Without a Specific Retention Period.......................................................................................15
    UW General Schedule Section 6 Financial Records..............................................................................................................................................................................15
    UW General Schedule Section 7 Research and Grant/Contract Records..............................................................................................................................................16
    UW General Schedule Section 8 Personnel & Payroll Records.............................................................................................................................................................17
    UW General Schedule Section 9 Student Records................................................................................................................................................................................22
    UW General Schedule Section 10 General Office Administration Records...........................................................................................................................................25
    UW General Schedule Section 11 Publication Records.........................................................................................................................................................................27
    /02/ Executive Office.............................................................................................................................................................................................................................28
    /02/02/ Provost.....................................................................................................................................................................................................................................28
    /02/04/ Rules Coordination Office........................................................................................................................................................................................................29
    /02/05/ Office of Faculty Senate and Governance...............................................................................................................................................................................31
    /02/08/ UW Privacy Office....................................................................................................................................................................................................................32
    /03/ National Primate Research Center................................................................................................................................................................................................33
    /03/01/02/ National Primate Research Center:  Animal Records.........................................................................................................................................................33
    /04/ Vice Provost for Academic Personnel...........................................................................................................................................................................................36
    /04/05/ Equal Opportunity...................................................................................................................................................................................................................36
    /04/06/ International Scholars Office...................................................................................................................................................................................................36
    /05/ University Libraries........................................................................................................................................................................................................................38
    /05/03/02/ Information Resources, Collections and Scholarly Communications: Gifts Program........................................................................................................38
    /05/03/05/ Libraries: Preservation Services Division...........................................................................................................................................................................38
    /06/ Undergraduate Academic Affairs..................................................................................................................................................................................................40
    /06/05/ Office of Educational Assessment...........................................................................................................................................................................................40
    /06/11/02/ Undergraduate Academic Affairs:  Jumpstart....................................................................................................................................................................40
    /07/ Vice Provost for Research.............................................................................................................................................................................................................41
    /07/01/ Office of Sponsored Programs.................................................................................................................................................................................................41
    /07/02/ Office of Research:  Administration.........................................................................................................................................................................................41
    /07/03/ Office of Research:  Human Subjects Division.........................................................................................................................................................................43
    /07/06/ Office of Research Misconduct Proceedings (ORMP).............................................................................................................................................................45
    /08/ Vice President of Facilities............................................................................................................................................................................................................46
    /08/03/ Facilities: Partner Resources....................................................................................................................................................................................................46
    /08/09/03/ Facilities: Facility Information Library - Facility Records....................................................................................................................................................47
    /08/11/01/ Transportation Services: Accounting.................................................................................................................................................................................47
      UW GENERAL                                                       Page 4 of 170
       SCHEDULE