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picture1_Agreement Sample 202804 | Simple Grant Agreement User Guide


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File: Agreement Sample 202804 | Simple Grant Agreement User Guide
commonwealth simple grant agreement template user guide version 2 0 december 2018 table of contents 1 introduction 3 2 how the template works 3 2 1 structure of the template ...

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            Commonwealth	Simple	Grant	Agreement	
                           Template	
                           User	Guide	
            VERSION 2.0 | DECEMBER 2018 
                      
                                                                            Table of Contents 
                          1.        Introduction ........................................................................................................................................... 3 
                          2.        How the template works ...................................................................................................................... 3 
                          2.1.      Structure of the template ...................................................................................................... 3 
                          2.2.      Adding schedules ................................................................................................................... 4 
                          2.3.      Multiple Grants within an Agreement .................................................................................. 4 
                          3.        The Grant Agreement ........................................................................................................................... 5 
                          3.1.      Parties to the Agreement ...................................................................................................... 5 
                          3.2.      Background ............................................................................................................................ 5 
                          3.3.      Scope of this Agreement ....................................................................................................... 5 
                          4.        Grant Details .......................................................................................................................................... 6 
                          4.1.      A. Purpose of the Grant ......................................................................................................... 6 
                          4.2.      B. Activity ............................................................................................................................... 6 
                          4.3.      C. Duration of the Grant ........................................................................................................ 7 
                          4.4.      D. Payment of the Grant ....................................................................................................... 7 
                          4.5.      E. Reporting ........................................................................................................................... 7 
                          4.6.      Party representatives and address for notices ..................................................................... 8 
                          5.        Commonwealth General Grant Conditions ......................................................................................... 8 
                          5.1.      How is the Activity to be undertaken? .................................................................................. 9 
                          5.2.      How is the relationship governed? ....................................................................................... 9 
                          5.3.      What conditions apply to payments? ................................................................................. 10 
                          5.4.      How is information to be handled? ..................................................................................... 11 
                          5.5.      How are risks managed? ..................................................................................................... 12 
                          5.6.      How are disputes resolved? ................................................................................................ 13 
                          5.7.      How is the Agreement ended early? ................................................................................... 13 
                          5.8.      What are the definitions? ................................................................................................... 14 
                          6.        Supplementary Terms ......................................................................................................................... 14 
                          6.1.      G1. Other Contributions ...................................................................................................... 14 
                          6.2.      G2. Activity budget .............................................................................................................. 15 
                          6.3.      G3. Record keeping ............................................................................................................. 15 
                                                 and acquittal ........................................................................................................ 15 
                          6.4.      G4. Audit 
                          6.5.      G5. Activity Material ............................................................................................................ 16 
                          6.6.      G6. Access ............................................................................................................................ 16 
                          6.7.      G7. Equipment and assets ................................................................................................... 17 
                          6.8.      G8. Relevant qualifications, skills or checks ........................................................................ 17 
                          6.9.      G9. Activity specific legislation, policies and industry standards ........................................ 18 
                          6.10.     G10. Commonwealth material, facilities and assistance .................................................... 19 
                                                        Commonwealth Simple Grant Agreement Template – User Guide 
                                                                                                       Department of Finance 
                   
                     6.11.    G11. Jurisdiction .................................................................................................................. 19 
                     6.12.    G12. Grantee trustee of a Trust .......................................................................................... 19 
                     7.       Signatures ............................................................................................................................ 19 
                     8.       Frequently asked questions ................................................................................................ 20 
                     Glossary ............................................................................................................................................ 22 
                     Commonwealth Grant Agreement ...................................................................................................... i 
                                                      
                  December 2018 
                  Department of Finance               2 
                                                             Commonwealth Simple Grant Agreement Template – User Guide 
                                                                                                               Department of Finance 
                    
                   1. Introduction	
                             1.       This user guide is designed to assist you to use the Commonwealth Simple Grant 
                                      Agreement Template (the template).  It should be read in conjunction with the 
                                      template (and the accompanying risk tool), which are available on the finance 
                                      website at http://www.finance.gov.au/financial‐framework/financial‐management‐
                                      policy‐guidance/grants/grant‐agreement‐template‐project.html. 
                             2.       The user guide discusses the structure of the template and provides step‐by‐step 
                                      guidance on its various components. It also contains frequently asked questions and 
                                      an example completed template.  
                             3.       Questions relating to the user guide, the template, and/or the risk tool, can be sent 
                                      via email to grants@finance.gov.au.  
                   2. How	the	template	works	
                             4.       This part explains the template section‐by‐section and provides guidance on how to 
                                      use the template.   
                             5.       The template is designed to be used for low‐risk grants across the Australian 
                                      Government.  Therefore, it has been drafted so that only certain sections can be 
                                      amended.   
                             6.       To ensure consistency, you should only add content where the drafting instructions 
                                      in the template indicate you can.   
                             7.       You should not reorder or remove any sections of the template, except where 
                                      indicated. If you consider that other amendments need to be made to the template 
                                      to use it for a particular grant, you should consider whether the template is 
                                      appropriate.  
                             8.       See Attachment A for an example of a completed template. 
                             2.1.     Structure	of	the	template	
                             9.       Where an Agreement is created using the template it will have two parts: the 
                                      template and the schedules, with each part made up of a number of components.  
                                          The template ‐ contains the introductory information, the Grant Details and any 
                                           Supplementary Terms. 
                                          The schedules – contains the Commonwealth General Grant Conditions (CGGCs), 
                                           which are a standard set of terms and conditions which will apply to all 
                                           Agreements using the template. 
                             10.      Once the template has been completed and signed by both Parties it, together with 
                                      the schedules, forms the Agreement between the Commonwealth and the Grantee. 
                             11.      The introductory 
                                                           information component includes the details of who is entering into 
                                      the Agreement (the Parties involved) and explains the nature and structure of the 
                                      Agreement. 
                             12.      The Grant Details component (Items A to G12) describes the purpose of the Grant, 
                                      the details of the Activity to be undertaken and the payments to be made, as well as 
                                      any Supplementary Terms that apply to the Activity, such as specific legislative 
                                      requirements or industry standards.  You enter the specific details of the particular 
                                      Grant into the Grant Details. The Grant Details component finishes with the 
                                      signatures page where the Commonwealth and the Grantee execute the Agreement.  
                   December 2018 
                   Department of Finance               3 
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...Commonwealth simple grant agreement template user guide version december table of contents introduction how the works structure adding schedules multiple grants within an parties to background scope this details a purpose b activity c duration d payment e reporting party representatives and address for notices general conditions is be undertaken relationship governed what apply payments information handled are risks managed disputes resolved ended early definitions supplementary terms g other contributions budget record keeping acquittal audit material access equipment assets relevant qualifications skills or checks specific legislation policies industry standards facilities assistance department finance jurisdiction grantee trustee trust signatures frequently asked questions glossary i designed assist you use it should read in conjunction with accompanying risk tool which available on website at http www gov au financialframework financialmanagement policyguidance grantagreementtempla...

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