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DCL 250 (R2020-09)
STANDARD CONSTRUCTION
CONTRACT DOCUMENTS
Revision No. of
Date Pages
1 - Instructions to Tenderers – DCL193 R2016-02 11 pages
2 - General Conditions – DCL 32 R2012-03 63 pages
Contracting with Government of Canada - Labour Conditions
- Refer to the Human Resources and Social Development Canada website.
- Bid Bond R2012-03 1 page
- Labour and Material Payment Bond R2012-03 2 pages
- Performance Bond R2012-03 2 pages
3 - Insurance Conditions – DCL 243 R2012-03 4 pages
4 - Insurer's Certificate of Insurance – DCL 232 R2019-05 1 page
5 - Request for Acceptance of Alternative Materials – DCL 242 R2015-11 2 pages
6 - Contactor Performance Evaluation Report Form (CPERF) – DCL 80 R2020-08 2 pages
7 - Performance Evaluations Guidelines – DCL 81 R2020-06 2 pages
8 - DCC Procurement Code of Conduct R2017-01 5 pages
NOTE: These Standard Construction Contract Documents are included in the Tender
Documents by REFERENCE ONLY.
DCL 193 (R2016-02)
INSTRUCTIONS TO TENDERERS
Item Heading Page
1 TENDER DOCUMENTS ................................................................................................... 2
2 DCC PROCUREMENT CODE OF CONDUCT ................................................................. 2
3 COMPLETION OF TENDER ............................................................................................. 2
4 REVISIONS TO THE TENDER ......................................................................................... 3
5 BID SECURITY REQUIREMENTS ................................................................................... 3
6 LISTING OF SUBCONTRACTORS AND SUPPLIERS .................................................... 6
7 SUBMISSION OF TENDER .............................................................................................. 6
8 ACCEPTANCE OF TENDER ............................................................................................ 6
9 ALTERNATIVE MATERIALS & PRICES .......................................................................... 9
10 LANGUAGE OF THE CONTRACT ................................................................................... 9
11 STATUTORY HOLIDAYS ................................................................................................. 9
12 CONTRACT SECURITY ................................................................................................. 10
13 TENDER RESULTS ........................................................................................................ 10
14 BID DEPOSITORY .......................................................................................................... 10
15 FEDERAL AND PROVINCIAL TAXES ........................................................................... 10
16 INTERNATIONAL SANCTIONS ..................................................................................... 11
17 DISPUTE RESOLUTION PROTOCOL ........................................................................... 11
Page 1 of 11
DCL 193 (R2016-02)
INSTRUCTIONS TO TENDERERS
1 TENDER DOCUMENTS
1.1 Tender Documents are available through MERX or as otherwise directed by Defence
Construction Canada in the Invitation to Tender.
1.2 Federal Government Labour Conditions for construction are available electronically on
the Labour Program website at: http://www.labour.gc.ca/eng/home.shtml
1.3 Standard Construction Contract Documents are incorporated by reference and are
available through MERX at 1-800-964-MERX (6379) or electronically at:
www.merx.com and from the Supplier Home follow the links: Government Resources
and then Defence Construction Canada (DCC) or from Defence Construction Canada
at: http://www.dcc-cdc.gc.ca/english/cc_procurement.html.
1.4 Tenderers are to obtain the specified Tender Documents as directed by Defence
Construction Canada and tenders received from firms whose names do not appear on
the official plan takers list may be declared invalid.
1.5 All inquiries regarding the tender are to be submitted in writing and only to the
Contracting Authority named in the tender notice. Failure to comply with this provision
may for this reason alone, result in disqualification of a tender. Inquiries received
within five (5) business days prior to tender closing will not be answered. Inquiries that
are of general interest and require modification(s) to the Tender Documents will be
issued by amendment to all plan takers.
2 DCC PROCUREMENT CODE OF CONDUCT
2.1 Tenderers shall comply with the DCC Procurement Code of Conduct.
2.2 DCC will verify compliance with the DCC Procurement Code of Conduct, through
independent research, the use of any government resources or by contacting third
parties. Depending on the results of this verification, a Criminal Record Verification
may be requested.
2.3 Tenderers shall, within 48 hours of receipt of a written request from DCC, provide to
DCC the following: the names of owners, directors, officers, controlling shareholders
as described in Section 3 of the DCC Procurement Code of Conduct, or a duly
completed Consent for Criminal Record Verification (CCRV) form.
3 COMPLETION OF TENDER
3.1 The tender shall:
3.1.1 be submitted on the Tender Form provided specifically for this tender, or as
otherwise directed by Defence Construction Canada;
3.1.2 be based on the Tender Documents listed on the Tender Form;
3.1.3 be signed by a duly authorized representative of the Tenderer;
3.1.4 be accompanied by:
3.1.4.1 bid security, if required, as specified in clause 5; and
3.1.4.2 any other document or documents specified elsewhere in the
Tender Documents where it is stipulated that they are to accompany
the tender.
3.2 Any alterations in the printed or pre-typed sections of the Tender Form, or any
condition or qualification placed on or provided with the tender shall render the tender
Page 2 of 11
DCL 193 (R2016-02)
INSTRUCTIONS TO TENDERERS
invalid and be direct cause for disqualification. Subject to the provisions of 8.5, failure
to provide the information requested in the Tender Documents may render the tender
invalid. Alterations, corrections, changes or erasures made to statements or figures
entered on the Tender Form by the Tenderer are to be initialled by the person or
persons signing the tender.
3.3 Only the signed and duly completed Tender Form will be accepted as a valid tender.
4 REVISIONS TO THE TENDER
4.1 A tender submitted in accordance with these instructions may be revised by letter or
facsimile provided the revision is received at the office designated for the receipt of
tenders, on or before the date and time set for the closing of the solicitation. The letter
or facsimile shall be on the Tenderer's letterhead or bear a signature that identifies the
Tenderer.
4.2 A revision to a tender that includes unit prices must clearly identify the change(s) in the
unit price(s) and the specific item(s) to which each change applies.
4.3 A letter or facsimile submitted to confirm an earlier revision shall be clearly identified
as CONFIRMATION ONLY.
4.4 Failure to comply with any of the above provisions will result in the rejection of the non-
compliant revision(s) only. The tender shall be evaluated based on the original tender
submitted and all other compliant revision(s).
5 BID SECURITY REQUIREMENTS
5.1 Bid security is required when the advertised project budget is greater than
$100,000.00 or, if the advertised project budget is less than $100,000.00 when
specifically called for in the Tender Documents. Bid Security must be in the ORIGINAL
form. Fax or photocopies are NOT acceptable. The Tenderer shall submit bid security
with the tender in the form of a bid bond or a security deposit in an amount that is
equal to not less than 10 percent of the bid amount. Applicable Taxes shall not be
included when calculating the amount of any bid security that may be required. The
maximum amount of bid security required with any bid is $2,000,000.
5.2 A bid bond shall be in an approved form as described in DCL 32 - General Conditions
that form part of the Standard Construction Contract Documents available on the
Defence Construction Canada website at https://www.dcc-cdc.gc.ca/english/forms/.
The Bid Bond must also be issued by an approved company whose bonds are
acceptable to the Government of Canada or that is listed on the Treasury Board
Secretariat’s website at hhttps://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=14494 (scroll
down to “Appendix L – Acceptable Bonding Companies”).
5.3 A security deposit shall be an original, properly completed, signed where required and
be either
5.3.1 a bill of exchange, bank draft, certified cheque or money order made payable
to the Receiver General for Canada and certified by an approved financial
institution or drawn by an approved financial institution on itself; or
5.3.2 bonds of, or unconditionally guaranteed as to principal and interest by, the
Government of Canada; or
5.3.3 an irrevocable standby letter of credit.
Page 3 of 11
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